Executive Assistant - EVP / Chief Administrative Officer

Under the direction of the Executive Vice President / Chief Administrative Officer (EVP), the Executive Assistant position provides high level, complex and confidential executive support to the EVP. The position draws on extensive knowledge of the Authority's organization and functions to organize and coordinate the activities and work processes required of the EVP's office. This position will regularly interact with the EVP, Board of Directors, and Executive Management team.

Essential Function(s) :

• Provide high-level executive support for the EVP.
• Handle and maintain the confidentiality of highly confidential documents, materials and information relating to the Authority and its Governing Board, etc.
• Prepare and / or provide administrative / statistical reports for the EVP and maintain executive reporting data, seminar reports, etc., as required to ensure the Authority's progress toward achieving its objectives and goals.
• Receive incoming mail directed to the EVP and compose responses as required and / or forward the same to appropriate staff for response and follow-up.
• Schedule public appearances for the EVP and ensure the External Affairs department is notified of same.
• Coordinate the research and development of materials for use by the EVP for public appearances and meetings.
• Respond to inquiries from the public / business community in person and by telephone concerning the Authority and its services, functions and processes.
• Communicate with the Board of Directors, elected officials, community leaders, the general public, customers and other representatives in referring calls, disseminating messages, mailings and other information.
• Handle special projects / information requests resulting from these contacts.
• Coordinate special projects as assigned by the EVP and provide research for same.
• Allocate assignments and work to the EVP’s direct reports as deemed appropriate.
• Review and / or prepare PowerPoint presentations, agendas and other related materials for presentations at meetings, and handle the mechanics of the PowerPoint equipment and technology.
• Notarize documents for the Agency – Controls use of Corporate Seal.
• Perform other related duties as assigned.

Minimum Qualifications :

Preferred Qualifications :

Knowledge, Skills and Abilities :

Work Environment / Physical Demands :

The Executive Assistant is an in-office position requiring collaboration with colleagues and stakeholders. Physical demands may include