What are the responsibilities and job description for the Accounting Clerk position at JACOBS PILLOW DANCE FESTIVAL INC?
Job Details
Job Location: Becket, MA
Position Type: Part Time
Salary Range: Undisclosed
Description
TITLE: Accounting Clerk
STATUS: Part-time, Approximately 20 to 30 hours per week
LOCATION: Hybrid: Initially on-site shifting to a hybrid on-site/remote structure (minimum 1 day/week)
REPORTS TO: Director of Finance
DEPARTMENT: Business Office
WORKS WITH: Finance team, Development staff, Human Resources, Program Managers, Vendors, and Auditors
COMPENSATION: $17-20/hr
BENEFITS: (SUMMER ONLY): Three meals a day; free access to classes, performances, talks, and studio space usage.
POSITION OVERVIEW
We are looking for a skilled and detail-oriented Accounting Clerk to handle essential financial functions, including processing transactions, reconciling accounts, tracking grants and donations, and preparing timely financial reports. You will play a vital role in maintaining accurate and compliant financial records while collaborating closely with the Finance team and other departments to ensure financial transparency. This role supports an annual operating budget of $12–$15 million and a variable capital budget ranging from $1–$10 million.
We are looking for a skilled and detail-oriented Accounting Clerk to handle essential financial functions, including processing transactions, reconciling accounts, tracking grants and donations, and preparing timely financial reports. You will play a vital role in maintaining accurate and compliant financial records while collaborating closely with the Finance team and other departments to ensure financial transparency. This role supports an annual operating budget of $12–$15 million and a variable capital budget ranging from $1–$10 million.
In the short term, you will focus on providing consistent bookkeeping practices, ensuring smooth monthly reconciliations, and supporting the organization’s daily financial operations. Over time, you will refine processes, strengthen internal controls, enhance reporting capabilities, and provide reliable financial data to guide strategic decision-making.
RESPONSIBILITIES
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Accounts Payable & Accounts Receivable:
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Process vendor invoices and payment requests promptly.
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Record Income Transactions: donations, grants, ticket sales, community events, and school tuition.
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Process deposits of cash receipts
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Documentation & Records Maintenance:
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Organize and maintain electronic and physical financial records for easy retrieval and audit readiness using Google Workspace.
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Keep detailed documentation for record-keeping backup, reporting, and compliance.
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Qualifications
REQUIRED QUALIFICATIONS
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High school diploma, GED, or equivalent required.
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Proficiency in Microsoft Excel and Google Workspace tools.
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Experience in a business accounting environment.
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Proficiency in math and/or experience in accounting or similar administrative tasks
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Strong attention to detail, accuracy, and organizational skills.
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Ability to work collaboratively with cross-functional teams.
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Computer usage
PREFERRED QUALIFICATIONS
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Bachelor’s degree in accounting, finance, or related field.
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Experience working in a nonprofit or performing arts organization.
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Previous accounts payable experience preferred
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Familiarity with Accounting software (e.g., AccountingWare, QuickBooks, MIP, or similar)
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Familiarity with nonprofit accounting principles, including fund accounting and FASB requirements.
SKILLS & ABILITIES
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Strong communication skills—clear, concise, and responsive in both written and verbal forms.
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Adept at analyzing financial data and identifying trends or anomalies.
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Comfortable engaging with staff across various departments and with external stakeholders, such as donors and vendors.
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Willingness to grow and develop professionally, including staying up-to-date with accounting best practices and evolving nonprofit financial regulations.
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Committed to fostering an environment of Inclusion, Diversity, Equity, Accessibility, and Belonging—willing to learn, adapt, and work towards a more inclusive workplace.
WORKING CONDITIONS / PHYSICAL DEMANDS
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Office setting: Periods of stationary work, with occasional movement around shared office space.
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Shared workspace in close proximity to others.
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Ability to move items such as tables, chairs, and event supplies across campus, with or without assistance.
Not sure you meet 100% of the qualifications? Research shows that men apply for jobs when they fulfill an average of 60% of the criteria, but women tend to apply only if they meet 100% of them. Yet, people who are systematically marginalized tend only to apply if they meet every requirement. We encourage you to apply if you believe you could excel in this role. Please use your cover letter to tell us about what you hope to bring to this role. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. So, whether you're returning to work after a gap in employment, simply looking to transition, or taking the next step in your career path, we will be glad to have you on our radar.
APPLICATION PROCESS
Video and/or audio applications are welcome (though not required), in addition to written expressions of interest.
Interview Stages: Candidates can expect to engage in up to 2 to 3 rounds of interviews, conducted virtually via Zoom and/or in-person.
Additional Documents: We may ask for a writing sample or a sample spreadsheet to better understand your expertise and fit for the role.
Accessibility Accommodations: Should you require any accommodations to facilitate your application, please don’t hesitate to reach out to us at hr@jacobspillow.org. We are committed to providing support throughout the application journey, whether that’s through email, a phone conversation, or a video call.
Salary : $17 - $20
