What are the responsibilities and job description for the Marketing Coordinator position at Jacobs Pillow Dance Festival Inc?
TITLE: Marketing Coordinator
STATUS: Full-time; Seasonal
REMOTE START DATE: April 14, 2025 (negotiable)
ARRIVAL: May 27, 2025
END DATE: August 29, 2025
REPORTS TO: Director of Marketing & Communications
REPORTS TO: Director of Marketing & Communications
DEPARTMENT: Marketing
WORKS WITH: Chief Marketing Officer, Director of Marketing & Communications, Editorial and Design
Director, Digital Marketing Manager, Audience Development Manager, Digital Marketing
Coordinator, Public Relations & Communications Coordinator, Patron Services team,
seasonal staff, interns, and overhire
COMPENSATION: $800 - $900 per week
BENEFITS: Jacobs Pillow provides housing, three meals a day, studio usage, and free access to classes, performances, and talks.
BENEFITS: Jacobs Pillow provides housing, three meals a day, studio usage, and free access to classes, performances, and talks.
POSITION OVERVIEW
Jacobs Pillow seeks a detail-oriented and proactive Seasonal Marketing Coordinator to support the Marketing department in the successful execution of its initiatives during the summer Festival. This role emphasizes collaboration, organization, and creativity, with responsibilities spanning print materials, digital content, and on-site event support. The coordinator will play a key role in ensuring smooth departmental operations while contributing to audience engagement and visitor experience.
RESPONSIBILITIES
- Print and Creative Management:
- Oversee the creation, review, and distribution of printed promotional materials for performances and events, including fliers, posters, and signage.
- Provided with InDesign templates and finished text, serve as the project manager and designer for the layout and pagination of print programs for all Festival 2025 performances.
- Manage timelines for all print-related projects to ensure branding consistency and on-time delivery.
- Collaborate with internal departments and vendors to maintain the quality and accuracy of materials.
- Assist with proofreading and quality checks for all printed materials to uphold brand standards.
- Social Media Content Capture and Management:
- Capture on-the-ground social media content during the festival, including photos, videos, interviews, and livestreams.
- Coordinate with the social media team to align captured content with broader strategies.
- Organize and disseminate assets for timely use across platforms.
- Please note: this responsibility is intended to supplement the work being done by the professional onsite photography and videography teams, and does not require the use of professional photography and videography equipment other than a smartphone, gimbal, and lavalier microphones, all provided by Jacobs Pillow.
- Team and Intern Collaboration:
- Mentor and collaborate with Marketing interns, providing guidance on print and digital projects.
- Partner with the Director of Marketing & Communications to implement workflow plans and communication strategies within the department.
- Content Creation and Digital Support:
- Collaborate on blog posts and digital content that highlight performances and events.
- Collaborate on updates to the Jacobs Pillow website with program and event information.
- Assist in drafting and proofreading email campaigns and other promotional content.
- Brainstorm and pitch new ideas for digital campaigns that align with Festival themes.
- Support livestream productions by managing online audience engagement.
- Event Support:
- Staff special events as needed, providing in-person support for activities such as tabling efforts and promotional campaigns.
- Coordinate marketing visibility and promotion for The Store at Jacobs Pillow.
REQUIRED QUALIFICATIONS
- Experience working with Adobe InDesign.
- Strong attention to detail and organizational skills.
- Excellent written and verbal communication abilities.
- Demonstrated project management skills and ability to meet deadlines.
- Collaborative mindset with the ability to work effectively in team settings.
- Commitment to supporting an equitable and respectful work environment.
- Creativity and an eye for graphic design.
PREFERRED QUALIFICATIONS
Candidates with alternative professional experiences and qualifications equivalent to those listed below are encouraged to apply.
- Previous experience in marketing, arts organizations, or nonprofits.
- Knowledge of print design, production processes, and project management.
- Familiarity with social media content creation and digital marketing tools.
- Experience with photography and videography basics, using smartphones or similar devices.
- Proficiency in Canva
- Knowledge of website content management systems, such as WordPress.
- Passion for dance and the performing arts.
- A valid U.S. driver's license is beneficial to this role, but not mandatory.
WORKING CONDITIONS/PHYSICAL DEMANDS
- Office setting: prolonged periods of stationary work and movement within the office space. Please note that the office space for this position is located on the second floor of a building with no elevator.
- Ability to work evenings and weekends.
- Six-day workweeks during the festival.
- Outdoor work, including exposure to varied weather conditions.
- Frequent interruptions and dynamic team interactions.
- Physical tasks such as moving event supplies and materials.
Not sure you meet 100% of the qualifications? Research shows that men apply for jobs when they meet about 60% of the criteria, while women and other marginalized groups tend to only apply if they meet every requirement. If you believe you could excel in this role, we encourage you to apply. Use your cover letter to tell us about your experience and what you hope to bring to this role. We value diverse backgrounds and experiences, including those returning to work after a gap or transitioning careers. Wed be glad to have you on our radar.
APPLICATION PROCESS
- Submit the written application
- Supplemental video and/or audio materials are welcome but not required.
- Interview stages:
- Pre-screen interview with the hiring manager.
- Final interview with the hiring manager and a team member.
- Additional materials: Writing samples or project samples may be requested.
- Accessibility Accommodations: Should you require any accommodations to facilitate your application, please dont hesitate to reach out to us at hr@jacobspillow.org. We are committed to providing support throughout the application journey, whether thats through email, a phone conversation, or a video call.
Salary : $800 - $900
