Receptionist/Administrative Assistant

Overview
We are seeking a dedicated and professional Receptionist/Administrative Assistant to join our team and assist in the probable closing down of our medical spa operations. Projected close is sometime in the late first quarter of 2025 and the office may transition into a medical technology consulting firm. This role is vital in ensuring smooth office operations and providing exceptional customer service while we wind down operations. The ideal candidate will possess strong clerical and organizational skills, along with a friendly demeanor to create a welcoming environment for clients and visitors.

Duties

• Greet and assist visitors in a courteous and professional manner.
• Manage incoming calls using multi-line phone systems, directing calls to appropriate personnel.
• Perform clerical duties including filing, data entry, submitting payroll, and maintaining office supplies.
• Scheduling patients using our electronic medical record system.
• Support office management by organizing schedules, appointments, and meetings.
• Provide customer support by addressing inquiries and resolving issues promptly.
• Assist in the preparation of reports and documentation as needed.
• Maintain an organized workspace to enhance productivity and efficiency.
• Collaborate with team members on various administrative tasks to ensure seamless operations.

Experience

• Proven experience in an administrative or clerical role is preferred.
• Familiarity of medical aesthetic procedures and medical spa operations is preferred.
• Strong customer service skills with the ability to communicate effectively both verbally and in writing.
• Proficiency in office software applications such as Microsoft Office Suite (Word, Excel, Outlook) and Google Business applications.
• Excellent organizational skills with attention to detail and the ability to multitask effectively.
• Familiarity with office management procedures and practices is a plus.
• Experience with phone systems and general office equipment is advantageous.
• A background as a personal assistant or in customer support will be considered beneficial.
• Social media expertise is also desirable.

Join our team as a Receptionist/Administrative Assistant where you can contribute to a positive work environment while developing your professional skills!

Job Type: Temporary

Pay: $18.00 - $21.00 per hour

Expected hours: 10 – 40 per week

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Irvine, CA 92618 (Required)

Ability to Relocate:

• Irvine, CA 92618: Relocate before starting work (Preferred)

Work Location: In person

Salary : $18 - $21