What are the responsibilities and job description for the Senior Sales Administrator position at JAE Electronics?
JOB TITLE: Senior Sales Administrator
DEPARTMENT: Aerospace Sales (Oil & Gas)
REPORTS TO: Manager, Sales Administration
SUPERVISES: None
POSITION TYPE: Non-exempt
GENERAL POSITION SUMMARY:
The Senior Sales Administrator will provide administrative and customer support to both the Oil & Gas sales operations and the Houston Repair Center in a wide variety of functions. Activities will include booking and purchasing repair components, interfacing with customers for issuing RMA, issuing of Purchase Orders, receiving entries, shipping arrangements, and invoicing for new product sales and repair work. This position is also expected to maintain control of the parts inventory, shipping schedules and delivery logistics. Interaction with the plant manager, planner, repair technicians and accounting, LLC will be necessary. In addition, this position will perform clerical duties such as typing, filing, mail and record keeping. As needed, the Sales Administrator may be assigned to assist in special projects.
DUTIES AND RESPONSIBILITIES & PERCENT
PO issuing, booking, receiving / 15
Shipping, receiving and packaging / 15
Creating quotation for new products or repair work / 15
Responding to customer quotation, delivery, questions/inquires / 15
Delivery schedule coordination / 15
Trade show preparation, arrangement of meetings and seminars / 3
Updating the test data at FTP site / 5
Administration, reporting / 5
Assisting Sales Manager in sales forecast update / 5
Parts inventory control / 5
Other/special projects / 2
CORE COMPETENCIES:
- Excellent communication & organization skills
- Strong Proficiency in Microsoft Office applications (Excel, Word, PowerPoint)
- Electronic component product knowledge
- Great attention to detail
- Must be able to multi-task
QUALIFICATION REQUIREMENTS:
Education: High School Diploma required
Experience: Five or more years of office experience preferred
Other: SAP software experience preferred
Microsoft Business Central software experience preferred
Electronic export experience preferred
Fluent in written and spoken Japanese preferred
BUSINESS TRAVEL: This position requires no traveling.
PHYSICAL DEMAND: This position requires lifting up to 30lbs.
