What are the responsibilities and job description for the Executive Assistant position at Jamail & Smith Construction, LP?
Who We Are-
Jamail & Smith stands as a beacon of excellence in construction, committed to unparalleled customer service and pioneering operational standards. Since our founding in 1982, we have proudly delivered over 9,600 projects with precision and efficiency, earning the trust of more than 80 public entities within the State of Texas. Specializing in Job Order Contracting (JOC), Design Build, and CSP Construction Services, we continuously innovate to exceed expectations, as we ensure every project is completed on time and within budget. At the heart of our business model lies a vibrant focus on the K-12, government, and municipal construction sectors which drives our sustained leadership in the market. Join a legacy of success and innovation — become a part the of Jamail & Smith team, where dedication to quality and client satisfaction defines who we are.
About the Job-
Are you looking for a role where you can make a real impact? We’re seeking an Executive Assistant to join our team at our Clear Lake office, located at 16875 Diana Lane, Houston, TX 77058.
In this key position, you’ll help coordinate workflow, keep projects on schedule, prepare meeting agendas, assist with the BID process, and handle various administrative tasks. Your role will also involve contributing to a positive work environment and ensuring effective communication and safety.
If you’re enthusiastic about learning, enjoy a challenge, able to wear multiple hats and have a passion for the construction industry, we’d love to hear from you. Submit your resume and be part of our team!
What You Will Do-
- Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for our CEO.
- Communication: Handle phone calls, emails, and correspondence on behalf of our CEO; ensure timely responses and follow-ups.
- Meeting Coordination: Prepare meeting agendas, take minutes, and follow up on action items; organize logistics for meetings and events.
- Document Preparation: Draft, edit, and proofread documents, reports, and presentations; manage confidential information with discretion.
- Project Management: Assist with project planning and execution; track progress and ensure deadlines are met.
- Administrative Support: Perform general office tasks such as filing, data entry, and office supply management.
- Client Relations: Act as a liaison between executives and clients or stakeholders; manage relationships and provide excellent customer service.
- Event Planning: Organize and coordinate company events, conferences, and team-building activities.
- Office Management: Oversee daily office operations, ensuring a smooth and efficient work environment.
- Confidentiality: Handle sensitive information with the utmost confidentiality and professionalism.
What You Bring To The Table-
- High school diploma or general education degree (GED) required.
- Experience in construction is a plus!
- Excellent interpersonal, communication & customer service skills.
- Strong time management skills with a proven ability to meet deadlines.
- Ability to devise solutions to administrative problems, prioritize and multitask.
- Intermediate computer skills.
- Strong work ethic!
Why You Should Apply-
- Continuous training and career growth
- Fast growing company
- 401 (k), Vision Insurance, Dental Insurance, Medical Insurance, 3 Weeks Paid Vacation
