Business Manager

We are seeking a dedicated and results-driven finance professional to oversee all aspects of financial management for the library, which has an annual budget of approximately $1.9 million. The successful candidate will be able to apply a wide range of skills in the areas of accounting, budgeting, and human resources, including administering payroll and employee benefits. This full-time position reports to the Library Director and is part of the leadership team at the library.

The Blackstone Library is located in Branford, CT, a shoreline town of 28,000 residents. The library is an architectural gem and a beloved community hub for the town.

Duties:

Accounting & Finance

• Accounts Receivable, including daily receipts and periodic bank deposits.
• Accounts Payable, including processing and payment of materials and program invoices.
• Maintain and reconcile bank and investment accounts.
• Work with actuaries on yearly retirement reporting and 5500 submission.
• Work with Director and Board Finance Committee to develop annual operating and long-term capital budgets.
• Administer annual budget and track spending.
• Generate monthly financial reports for Board of Trustees and Town of Branford.
• Assist accountant with yearly audit and preparation of financial statements and 990 filing.
• Maintain and track Friends and other funded expenses.
• Collaborate with Development Associate to ensure appropriate tracking and reporting of fundraising events and activities and accounts.
• Record acquisitions and capital spending.
• Attend Finance Committee and Board of Trustee meetings to provide financial reports and updates.

Human Resources & Facilities Administration

• Administer and maintain personnel records, including attendance and new-hire reporting, and the Employee Handbook.
• Administer benefit plans including health, dental, cafeteria and 403b.
• Provide new hire and rehires with employment and benefits forms and materials.
• Process and reconcile payroll through ADP.
• Assist Director with any HR concerns and work with department heads on any personnel issues; maintain confidentiality regarding human resource issues.
• Compile and submit pension contributions and information to TIAA-CREF.
• Coordinate with Facilities Manager on building supplies, maintenance, and repair projects and coordinate building service and maintenance contracts.
• Attend Building & Grounds Committee meetings to provide reports building projects and needs.
• Attend Town of Branford Safety Committee meetings.
• Assist Library Director as needed and assume responsibility in their absence.

Education and skills:

A Bachelor’s Degree in finance or accounting is required. Minimum of two years’ accounting experience, preferably at a library or nonprofit organization. This position demands accuracy and the ability to multi-task. Experience in accounting procedures and related software is needed, including QuickBooks and Microsoft Office. Knowledge of human resources, benefit plans, insurance and budgeting is strongly recommended.

Hours:

40 hours per week, full-time, non-exempt position with a generous benefits package, including medical, dental, and paid time off. Salary range: begins at $80,000 per year, depending on experience.

To apply, send a cover letter, resume, and three references by May 7, 2025, to Katy McNicol, Library Director: kmcnicol@blackstonelibrary.org.

Job Type: Full-time

Pay: From $80,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $80,000