What are the responsibilities and job description for the Billing and Accounts Receivable Specialist position at James J. Rybczyk Plumbing and Heating and A/C,...?
We are a Plumbing, Heating, and Air Conditioning company looking for a Full-time Billing and Accounts Receivable Specialist to join our team. We are looking for a candidate with proficiency in QuickBooks and Adobe Acrobat (strongly preferred), but we are willing to train the right candidate. Must have excellent computer skills with knowledge in Microsoft office/email and overall strong computer and typing skills (data entry). Additionally, to be considered for this position, we are looking for someone who is a dependable team player (very important), has strong basic math skills for billing and proofreading skills, attention to detail by doing research and billing accurately and on time with deadlines, demonstrates professionalism and politeness in all communications (phone, email, and with coworkers).
_ The job will be predominantly billing and helping manage accounts receivables._ This position is heavily centered around billing (paperwork), researching to complete billing tasks (looking up hours and materials), and communication with vendors, technicians, and customers for accounts receivable collection. We are seeking a candidate with persistence, a strong drive to succeed, and the skills necessary to effectively help manage our billing and accounts receivables.
Responsibilities:
- Entering in billing information to process and generate invoices accurately and in a timely manner
- Conduct thorough research (looking up hours and materials) and proofreading of billing documents to ensure accuracy
- Utilize QuickBooks for billing and financial transactions
- Filling in Adobe Acrobat and placing pictures on pdfs (of the job’s work)
- Maintain organized records of billing activities
- Provide exceptional customer service when addressing billing inquiries
- Following up frequently on past due invoices
- Helping to manage the company email account and drafting professional emails
- And various other tasks and projects when the need arises.
Experience:
- Proven experience in billing: accounts payable, accounts receivable, and billing inquiries
- Familiarity with QuickBooks software
- Strong data entry skills with high accuracy
- Excellent organizational abilities to manage multiple tasks effectively
- Proficient in Microsoft Office suite
- Ability to work collaboratively in a team environment
- A history of working with pictures (files you will be working with jpg, jpegs)
Customer service: 3 years (Required)
Quickbooks: 2 years (Strongly preferred)
Adobe Acrobat: 2 years (Strongly preferred)
We are seeking a candidate who possesses the following qualities:
- Self-Driven and Proactive
- Positive, Helpful, Supportive, Can-Do Attitude, Team Player
- Goal-Oriented and Focused
- Highly Organized
- Detail Oriented
- Expert Computer Skills and Fast, Proficient Typing Skills
- Enjoys Conducting Research and Problem-Solving
- Ability to Multitask Effectively
- Strong Communication Skills for dispatching and coordinating with technicians in the field
- Excellent Problem-Solving Abilities
* Please note: there might be a computer skills test upon hiring. It is much preferred to know QuickBooks and Adobe, but we will train for the right candidate.
Additional Responsibilities may include, but are not limited to:
- Providing assistance and information to customers, and directing calls as needed
- Contributing to team efforts by efficiently accomplishing billing tasks
- Carrying out various administrative duties such as filing, typing, copying, binding, scanning, etc.
* This is a smoke-free environment.
Please, no phone calls.
Compensation: Based on experience
Job Type: Full-time
Pay: $22.75 - $25.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $23 - $25