Collection Administration Student Assistant - FWS

State Role Title: Institutional Employment/Federal Work Study

Position Type: Federal Work Study

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: JMU Libraries

Department: 100114 – Libraries, Student Employment

Pay Rate: Hourly

Specify Range or Amount: $12.91

Is this a JMU only position? N/A

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? N/A

Beginning Review Date:

About JMU:

Located in the heart of Virginia’s beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff. The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty.

General Information:

The Collection Administration Student Assistant will assist the Collections Administration team with receiving and processing physical library materials. This role involves coordinating with staff in various departments to ensure materials are cataloged, processed, and routed to the correct locations. The assistant will utilize a variety of systems and software to track orders, update records, and maintain access to materials. Additional project assistance may be required as needed.

This position will be based on-campus in one of JMU Libraries’ temporary locations during Carrier Library’s renovation. The role offers 10-20 hours per week, with a flexible schedule between Monday and Friday. The position is expected to begin in Spring 2025, with the expectation to continue through the summer months.

The Collection Administration team includes three other student employees. While tasks may vary, the student assistants work collaboratively as a team to ensure efficient operations.

Applications will be reviewed on a rolling basis until the position is filled.

Duties and Responsibilities:

Matches invoices to shipments and ensures everything is accounted for within the order and that the correct materials arrived. Communicates with Ordering Specialists about purchase order lines (POLs) and if there are any invoice discrepancies. Prepares invoices for Acquisition Coordinator by stamping and signing them after verifying the corresponding shipments; routes invoices to be processed and paid.

Prepares books for shelving by ensuring the integrity of bibliographic and holdings records, affixing barcodes and call numbers, and routing materials to their proper destination.

Receives new materials through Alma for firm orders, approval orders, standing orders, Course Reserves, Special Collections and Interlibrary Loans (ILL).

Qualifications:

Strong attention to detail and ability to perform meticulous work

Excellent communication skills

Capable of working independently as well as collaborating effectively within a team

Microsoft Suite proficiency

Ability to prioritize tasks and meet deadlines

Additional Considerations:
Available to work in some capacity during the summer months (May through August), with high flexibility in scheduling to accommodate vacations, prior commitments, and time off

Additional Posting Information:

Conditions of Employment:

Students must be degree-seeking students, enrolled on at least a half-time basis (6 credits for undergraduate and 5 credits for graduate).

Students must have a 2.0 or better cumulative GPA.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are a student with a disability and need assistance please contact the Office of Disability Services at (540) 568-6705 or disability-svcs@jmu.edu. You may also visit the Office of Disability Services, located in the Student Success Center, Suite 1202 and they will be happy to assist you.