Fiscal and Administrative Assistant - School of Integrated Sciences

Working Title: Fiscal and Administrative Assistant - School of Integrated Sciences

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Integrated Science and Engineering

Department: 100060 - Integrated Science and Technology

Pay Rate: Maximum Starting

Specify Range or Amount: $41,500

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 02/10/2025

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

James Madison University's dynamic School of Integrated Sciences (SIS) is searching for a dedicated and detail-oriented Administrative Assistant to serve as an integral part of our collaborative team. The successful candidate will support the overriding vision by providing administrative and clerical support for SIS. Primary focus areas are fiscal support for department budgets, along with providing clerical assistance in purchasing goods and services according to JMU policies.

Duties and Responsibilities:

The individual in this role will play a key part in ensuring fiscal efficiency within the department. They will be proactive, self-driven, and able to maintain positive and productive communication while expanding their understanding of SIS programs and university workflows.

Key tasks include:
* Provide financial support, purchasing, budget tracking, and related services for the School of Integrated Sciences' department budgets.
* Act as a liaison between faculty and the Foundation and Madison Trust to ensure that all implementation and reporting requirements are conducted in accordance with established guidelines of James Madison University.
* Procure goods and services using department funds, including eVA (web-based state-required procurement tool) purchases and small purchase credit card transactions.
* Equipment Trust Fund (ETF) Procurements.
* Provide clerical support for the department programs Geography, Intelligence Analysis, and ISAT.
* Perform other duties as assigned.

Qualifications:

Required Qualifications:
* Ability to interact professionally with the university's faculty, staff, students, and the public.
* Strong interpersonal skills and customer service experience.
* Ability to organize, prioritize, and multitask in a fast-paced environment.
* Ability to maintain a comprehensive filing system and maintain confidentiality with sensitive information.
* Thorough knowledge of Microsoft Office applications.
* Proficiency with Microsoft Excel and Excel formulas.
* Ability to ensure compliance with processing guidelines and resolving issues as they arise.
* Ability to work independently and as part of a team.
* Adaptability and willingness to assist others.

Additional Considerations:
* Administrative experience in higher education's academic environment is beneficial, but not required.
* Knowledge of accounting principles.
* Experience with bookkeeping, meeting auditing standards, budgeting.

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.