Office Administrator (part-time)

JAMES REEB UNITARIAN UNIVERSALIST CONGREGATION

JOB DESCRIPTION – OFFICE ADMINISTRATOR

Objectives of the Position

The Office Administrator is responsible for the administrative operations of the James Reeb

Unitarian Universalist Congregation (JRUUC).

Primary Responsibilities, Ongoing

• Maintain communications: check and reply to emails, answer phone and respond to messages, open/sort incoming mail and prepare outgoing mail
• Maintain a scheduled office presence and regular hours of availability for congregational communications
• Prepare and distribute written/electronic materials, including a weekly announcements email, and slides and an order of service for Sunday services
• Manage building use, including rental agreements and scheduling, online building use calendar, communications with Building Stewardship Team, and keys
• Keep membership and contribution information up to date in Breeze database, and prepare pledge and giving reports
• Prepare and send pledge acknowledgements for all donors any time pledges are received or updated
• Assist accountant, staff, and lay leaders in managing pledges and budgets
• Prepare and make bank deposits
• Keep Members and Friends Directory updated
• Operate office equipment and maintain office supplies
• Maintain cleaning supplies
• Coordinate with service providers and lay leaders when needed for building/equipment maintenance
• Coordinate with congregational volunteers
• Keep an up-to-date time log of hours worked, and attend two weekly meetings for an average of an hour a week (a staff meeting and a supervisory check-in)

Primary Responsibilities, Annual

• Prepare and send tax donation statements for all donors in January
• Prepare and send pledge summaries for all donors in February
• Attend to UUA/MidAmerica communications/paperwork

Professional Development

• Operate within the context of the Association of UU Administrators (AUUA) Code of Professional Professional Practice
• Participate in training and professional development opportunities through AUUA and other organizations, as available

Accountability

The Office Administrator is supervised by the Minister. A background check is required.

Core Competencies

The Office Administrator will demonstrate or develop:

• Skill in business administration, including Google Suite applications
• Ability to work well with a team in a Cloud-based environment
• Ability to work well with volunteers
• Skill with Breeze database
• Strong organizational skills and the ability to be a self-directed worker
• Strong written and verbal communication skills
• Comfort and effectiveness in an environment that requires frequent shift in focus
• Excellent attention to detail
• An understanding of our congregation’s mission, structure, and policies; an understanding of Unitarian Universalism

Compensation

$14,616 annually, for an average of 14 hours per week at $20.08 per hour, plus professional development funds of $730.80 (5% of salary). This position may be filled with a combination of in-person and remote work, as agreed upon by the office administrator and the minister. Weekend work is not required.

Job Type: Part-time

Pay: $20.08 per hour

Expected hours: 14 per week

Benefits:

• Flexible schedule
• Professional development assistance

Schedule:

• Choose your own hours

Experience:

• Administrative: 1 year (Preferred)
• Google Suite: 1 year (Preferred)

Work Location: In person

Salary : $14,616