Early Childhood Area Coordinator - Part Time

Description

Job Summary

The Early Childhood Area Coordinator will work closely with the James River Kids Campus Pastor and the Early Childhood team by assuming the primary responsibility of the weekly management of their assigned area. They are responsible for building relationships with dream teamers through prayer, encouragement, and assistance as needed to ensure the physical and spiritual well-being of the children in our care. They will work closely with the Early Childhood team on special projects, must have a passion for team building, and support the vision of the church.

Essential Responsibilities & Duties

Sunday and Wednesday oversight of an assigned area. Solely responsible for recruiting and ensuring that all Dream Team positions are filled as well as ensuring that all rooms are safely and adequately supervised. Oversee the atmosphere by making it a fun lifegiving service for all kids, Dream Teamers, and parents.

Service Prep: 

• Turn lights on, TVs on, set up activity buckets, sign-in sheets, tank buckets, hang weekly memos, hang room leader’s signs, prepare snacks, prepare water pitchers, make sure all rooms are stocked and in good repair. 
• On Wednesday Nights make cookies. 

Service Oversight:

• Lead preservice prayer time with your Dream Teamers. 
• Ensure that all Dream Teamers are approved and trained before they serve. 
• Meet new volunteers and assign them to a room for training. 
• Handle medical, behavioral, parental issues (NOTE: must keep your campus lead informed).
• Take attendance of all dream team, kids, and staff during each service, maintain classroom rotations and schedules, pass out birthday gifts. 
• Assist in ensuring KCI is set up and ready for service times

Service Closedown: 

• Start dishwasher, wash/fold laundry, put activity buckets away, take down room signs/sign-in sheets, and lock all classrooms. 
• Maintain lost and found. 
• Make sure rooms are clean and ready for Weekday Preschool.

Weekly Responsibilities: 

• Dream Team and kid attendance. 
• Weekly Memos.
• Send out schedules and reminders.
• Write thank you cards to volunteers. 
• Write 1st time guest postcards.
• Send out birthday cards. 
• Follow up with boo-boo reports. 
• Order needed supplies and snacks from the purchaser.

Office Hours: 

• Recruitment and cross-referencing.
• Scheduling of Dream Team
• Follow-up with new families as requested by Early Childhood Campus Coordinator or James River Kids Campus Pastor.
• Follow-up and reschedule Dream Teamers that missed their serve time.
• Restock, clean, and organize the area.
• Attend team meetings.
• Follow-up with volunteers. 
• Keep schedules clean and up to date.

Dream Team Oversite: 

• Maintain clean and accurate schedules. 
• Schedule and communicate with prospects that have completed training once receiving their name from the Campus Coordinator.
• Connect with all newly assigned Dream Teamers in your area; make them feel welcome and ensure they know details for your area. 
• Responsible to track and conduct a 3-month follow-up with new dream teamers; celebrating their service and making sure they are serving in their sweet spot.

Build Relationships: 

• Maintain and develop relationships with parents in the hallway.
• Assist those that have questions.
• Welcome and invite new families to the Connect Center. 
• Help parents feel secure leaving their children in the Early Childhood area. 
• Maintain positive relationships with volunteers by praying with them, following up if they are sick or having a personal problem and making them feel valued and appreciated. 
• Maintain a close relationship with coaches and get together occasionally outside of service to encourage team building. 
• Visit dream teamers in the hospital as requested, bringing baby gifts as applicable.

Communication: 

• Notify all surgeries, special needs, births, deaths, etc. to the church office and James River Kids Campus Pastor or Early Childhood Lead.
• Keep the James River Kids Campus Pastor and Early Childhood Lead informed of all behavioral, medical, or parental issues.

Recruitment: 

• Must have the ability to talk with parents or people you don’t know and eagerly invite them to serve on the team. 
• Follow up with potential Dream Teamers by phone call/conversations and have systems in place to continually build the team.

Additional Responsibilities:

• Manage regular responsibilities to have time reserved for departmental events. 
• Expected to participate in the following activities and required meetings: 
• Staff Chapel
• Workdays and Cleaning Day
• Easter Egg Hunt and Easter Sunday activities
• October 31st Party
• Christmas
• May be asked by leadership to help with other tasks, which may include Monday night cookie visits or hospital visits.

Absenteeism:

• In the event of absences or vacations, responsibilities must be covered.
• Absentees are not to exceed four Sundays and four Wednesdays a year. 

Requirements

Job Requirements

• A moderate level of activity includes but is not limited to moving to the floor and back up, actively participating in songs, games, and activities, standing/walking for an extended period (often 6 -8 hours).
• This position requires that the candidates be actively attending and have completed grow track with approval as a dream team member.
• Must have the ability to lead well, be outgoing, friendly, and able to handle confrontation.
• Must feel called to the church and be willing to serve the church in any capacity including a different position or title as directed by leadership. 
• Must have a heart for kids

Knowledge, Skills, & Abilities

Knowledge:

• Knowledge of Fellowship One Go through completed training
• Knowledge of child safety rules and regulations

Skills: 

• Proficiency in effective communication both orally and in writing
• Exhibition of good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
• Establishing and maintaining effective working relationships with supervising personnel, coworkers, dream teamers, and the public.

Abilities:

• Ability to maintain confidentiality, exhibit professionalism, manage competing priorities, and communicate effectively with diverse teams and people.
• Exhibit a spirit of unity
• Must have strong problem-solving skills
•  Ability to work in a fast-paced environment while meeting deadlines.

Code of Conduct and Character

James River Church is Pastor-led, and staff driven with board oversight. James River Church staff are expected and considered to share in the responsibility of practicing and propagating the Christian gospel message and upholding the doctrine of the Church (the employer), as stated on our website and in our Bylaws.  As leaders and ministers of the gospel, staff therefore agree to the following:

1. Develop and maintain a close personal walk with the Lord including:

     a. Daily devotional time with the Lord.

     b. Daily dependence on the empowerment of the Spirit.

2. Develop a strong marriage and family life. This includes:

    a. Communicating and sharing with your spouse.

    b. Spending time together on days off and when extra time is available.

3. Keep personal finances in order with no delinquencies.

4. Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor.

5. Maintain a high level of personal integrity, honesty, and confidentiality in dealing both with the staff and congregation.

6. Maintain a Christian outlook and attitude at all times.

7. Maintain loyalty to the staff and church, actively promoting unity within the church.

HEART BEHIND ALL WE DO

JOY 

Smile at EVERYONE you encounter! 

• “Rejoice in the Lord always. I will say it again: Rejoice!” Phil 4:4 (NIV) 
• “In your presence there is fullness of joy; at your right hand are pleasures forevermore.” Ps 16:11 (ESV) 

ENTHUSIASM  

Be enthusiastic about your role, about the church, & about what God is doing in your life and in the church.   

• “Zeal for your house has consumed me…” Ps 69:9 (ESV) 
• “I was overjoyed when they said, ‘Let’s go up to the house of the Lord.’” Ps 122:1 (TPT) 

ENCOURAGEMENT  

Be encouraging with your countenance, with your words, and with your actions to the team and to everyone you connect with as you serve! 

• “So encourage each other and build each other up…”  1 Thess 5:11 (NLT) 
• “…Look for the best in each other, and always do your best to bring it out.” 1 Thess 5:15 (MSG) 

LOVE AND CARE 

Show compassion & represent the love of Jesus! 

• “Dear friends, let us continue to love one another, for love comes from God.” 1 John 4:7 (NLT)
• “Love each other. Just as I have loved you, you should love each other.” Jn 13:34 (NLT) 

SERVANT - MINDED  

How can we help you with what you need? If needed, connect the individual to someone who can help. 

• “God has given each of you a gift from his great variety of spiritual gifts. Use them well to serve one another.” 1 Pt 4:10 (NLT) 
• “For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many.” Mt 20:28 (NLT) 
• “…Through love serve and seek the best for one another.” Ga 5:13 (AMP)