Elementary Coordinator - Part Time

Description

Oversee and execute the week-to-week operations and ministry responsibilities related to the Elementary Department at the assigned campus. Work closely with the Elementary Campus Pastor to implement and execute ministry as it relates to logistics, set-up, small group supplies, large group supplies, and team recruitment. This person will assist the campus pastor by providing leadership to Dream Team members. 

Essential Responsibilities & Duties

VOLUNTEERS (ELEMENTARY DREAM TEAM):

• Responsible for team building within the context of ministry and creating opportunities as needed for Dream Team connecting and building relationships.
• Responsible to recruit and develop an effective team for executing ministry for all Sunday and Wednesday programs.
• Provide all necessary information to Elementary volunteers for Sunday and Wednesday services - weekly Game Plans, upcoming events, upcoming series information, and any changes or information volunteers need to know.
• Prepare volunteer rosters for Sunday morning and Wednesday night.
• Develop a leadership team to assist with overseeing key ministry functions. These roles are formally known as Elementary Coaches and Service Assistants.
• Follow up with leaders that did not come on Sunday and Wednesday.
• Send birthday cards and get-well cards to leaders (when applicable).

SUNDAY & WEDNESDAY MINISTRY RESPONSIBILITIES:

• The coordinator role’s primary responsibility involves managing Sunday and Wednesday services and Dream Team.
• Set-up Elementary classrooms for service.
• Re-stock classroom supplies.
• Oversee Elementary LIFT, including:

       o Prepare Game Plans for LIFT leaders.

       o Email Game Plans to LIFT leaders and coaches.

       o Set up LIFT buckets, snacks, and any items they need per the Game Plan for Sunday morning.

       o Prepare the LIFT roster for the LIFT coach.

• Collect and record attendance for Sunday and Wednesday services.
• Collect Salvation cards.

        o Record Salvation count on master excel spreadsheet.

        o Turn in the report to the office for communicating Salvations to kids.

• Prepare pre-service games and activities for the Elementary area.
• Open Elementary areas and ensure all preparation is complete for each service.
• Conduct huddles with leaders during each service and provide the necessary information and pray with leaders for the service.
• Prepare to receive and interact with first-time guests (VIPs).

        o Greeters in place to interact with VIPs.

        o Greet parents and help them find rooms and check-in kids if necessary.

        o Ensure VIPs gifts are ready for each service.

        o Ensure VIPs systems are thoroughly followed up on (post card, information entered).

• Submit service counts in a timely manner.
• Count and submit offerings following the services.
• Ensure the area is clean and specific ministry items for that service have been removed including shutting down screens, sound systems.
• Ensure all Elementary policies and procedures are being always observed.
• Responsible for always keeping the Elementary area safe and secure.
• Ensure café is adequately stocked including money box, food items, signage (when applies)
• Oversee set-up of all café specialty items (when applies)
• Deposit Café money at the end of each service (when applies)

PARENT INTERACTION/ CHILD DISCIPLINE:

• Actively engage parents and families in the life of the church.
• Follow up with kids and families who may be in need. 
• Follow up with all disciplinary actions involving kids.
• Responsible to cultivate a culture that carries out James River Church Core Value of creating an atmosphere of encouragement with families, kids, and leaders.

STAGE MINISTRY/ LARGE GROUP RESPONSIBILITIES:

While this role does not have specific responsibilities to the stage ministry aspects the Elementary Coordinator will do the following:

• Be familiar with the plan and flow of ministry taking place within the Large Group setting.
• Effectively communicate the vision of each series to the room leaders.
• Be able to encourage and model active participation by all leaders in worship, prayer, offering, and overall engagement.
• Provide and lead the team in providing effective discipline during the large group experience.
• Organize and lead teams when the large group plan calls for specific details and responses needed from small group leaders.
• Not required but prefer that the Elementary Coordinator could lead and teach from the stage; should a need arise.

SPECIAL EVENTS:

• Elementary Coordinator will play an active role with October 31st Party, Easter Egg Hunt and Services, Christmas Services, Christmas family engagement, Kids Camp, Volunteer training events, Designed Sisterhood events requiring childcare, and additional all-church events as needed which may include Monday night cookie visits, hospital visits, or other tasks as assigned by leadership.

ABSENTEEISM:

• In the event of absences or vacations, responsibilities must be covered.
• Absentees are not to exceed four Sundays and four Wednesdays a year. 

Requirements

Job Requirements

• The job requires a moderate level of activity including but not limited to: moving to the floor and back up, actively participating in songs, games, and activities, standing/walking for an extended period of time (often 6 -8 hours).
• This position requires that the candidates be actively attending and have completed grow track with approval as a dream team member.
• Must have the ability to lead well, be outgoing, friendly, and able to handle confrontation.
• Must feel called to the church and be willing to serve the church in any capacity including a different position or title as directed by leadership.
• Must have a heart for kids 

Knowledge, Skills, & Abilities

Knowledge:

• Knowledge of Fellowship One Go through completed training
• Knowledge of child safety rules and regulations

Skills: 

• Proficiency in effective communication both orally and in writing to dream team and parents
• Exhibition of good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
• Establishing and maintaining effective working relationships with supervising personnel, coworkers, dream teamers, and the public.

Abilities:

• Ability to maintain confidentiality, exhibit professionalism, manage competing priorities, and communicate effectively with diverse teams and people.
• Exhibit a spirit of unity
• Must have strong problem-solving skills
•  Ability to lead with enthusiasm and positivity
• Ability to work in a fast-paced environment while meeting deadlines.

HEART BEHIND ALL WE DO

JOY 

Smile at EVERYONE you encounter! 

• “Rejoice in the Lord always. I will say it again: Rejoice!” Phil 4:4 (NIV) 
• “In your presence there is fullness of joy; at your right hand are pleasures forevermore.” Ps 16:11 (ESV) 

ENTHUSIASM  

Be enthusiastic about your role, about the church, & about what God is doing in your life and in the church.   

• “Zeal for your house has consumed me…” Ps 69:9 (ESV) 
• “I was overjoyed when they said, ‘Let’s go up to the house of the Lord.’” Ps 122:1 (TPT) 

ENCOURAGEMENT  

Be encouraging with your countenance, with your words, and with your actions to the team and to everyone you connect with as you serve! 

• “So encourage each other and build each other up…”  1 Thess 5:11 (NLT) 
• “…Look for the best in each other, and always do your best to bring it out.” 1 Thess 5:15 (MSG) 

LOVE AND CARE 

Show compassion & represent the love of Jesus! 

• “Dear friends, let us continue to love one another, for love comes from God.” 1 John 4:7 (NLT)
• “Love each other. Just as I have loved you, you should love each other.” Jn 13:34 (NLT) 

SERVANT - MINDED  

How can we help you with what you need? If needed, connect the individual to someone who can help. 

• “God has given each of you a gift from his great variety of spiritual gifts. Use them well to serve one another.” 1 Pt 4:10 (NLT) 
• “For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many.” Mt 20:28 (NLT) 
• “…Through love serve and seek the best for one another.” Ga 5:13 (AMP)