Facilities Manager

Facilities Manager

James River Day School cultivates intellectual curiosity and

strength of character in a joyful community.

As with all openings, James River Day School seeks candidates who will enrich a diverse and inclusive community and support a joyful yet challenging educational program designed to address the needs of the “whole person.” For that reason, successful candidates display clear cultural competence, promise to contribute significantly to the School community beyond their office or classroom, and support James River’s mission and values.

James River Day School is an independent, non-sectarian, co-ed, kindergarten through eighth-grade day school with an average class size of 14. More than 50% of our faculty have advanced degrees. Please see our website () for further information about James River Day School.

Summary:

Reporting to the Associate Head of School for Finance & Operations, the Facilities Manager maintains overall responsibility for the School’s buildings and grounds, including plant services, maintenance, and renovations for a 53,000 GSF facility, landscaping for a 12-acre property, campus security, transportation, housekeeping, and special event setups.

To Apply:

To apply for any positions listed below, interested candidates should submit a cover letter, résumé, and three references to the attention of the Head of School via an email sent to employment@jamesriverdayschool.org.

Essential Functions:

• Schedules and oversees ongoing preventive maintenance and inspection of all systems, including HVAC equipment, roofs, finishes, safety and monitoring systems, School vehicles, and other equipment as required.
• Ensures compliance with local, state, and federal regulatory requirements, including work and environmental safety regulations.
• Serves as primary School liaison to all third-party maintenance contractors and manages the fulfillment of their contractual obligations, including quality control. Arranges bids and develops specifications when necessary.
• Oversees maintenance of all School vehicles and maintains proper record keeping.
• Manages and oversees morning and afternoon bus routes and drivers as required.
• Manages responses to all facility work orders originating from building users, using established tracking systems (Get It Done), and develops new processes as appropriate.
• Organizes, schedules, and supervises all repair and construction projects, with sensitivity to School seasonality and operational need.
• Collaborates with School leadership to understand unique needs and maintains quality support to the mission (special events, athletics, aftercare, playground equipment, lunchroom set-up, security, etc.).
• Performs other duties as assigned by the Head of School or designee to support the School and its leadership.

Other Responsibilities:

• Oversees School transportation needs, including daily routes and special events (e.g., athletics, field trips). Inspects all vehicles regularly, keeps them clean and in working order, and maintains vehicle safety and inspection reports.
• Provides facilities support to campus events (e.g., setups and takedowns).
• Ensures that the grounds/landscape are kept in good condition at all times. This includes snow and ice removal as well as tree and lawn care.
• Responds in a timely manner to all work order requests.
• Remains committed to the School’s needs and ready to respond 24/7/365 as reasonable and necessary.
• Recommends measures to improve methods and equipment performance to increase efficiencies.

Job Requirements

• A college or trade school degree or equivalent experience is required.
• A commercial driver's license is required.
• Technical experience of three to five years preferred. Related experience could entail construction, plant engineer, facility management, or similar experience.
• Proven contractor management experience, with aptitude to judge performance quality in all major technical trades, and personal experience in at least one technical trade (carpentry, mechanical, electrical, plumbing, structural).
• Computer skills, including knowledge of Word and Excel and similar reporting platforms, along with aptitude for operating building automation systems.
• Excellent Communication skills, both oral and written, and confidence in conveying information to all types of members of the community, including teachers, administrators, trustees, parents, and students.
• Experience working in an educational setting is preferred.

Physical Requirements

• Ability to frequently lift equipment and materials weighing 50 pounds or more.
• Ability to crawl, climb ladders, twist, turn, and reach to complete a variety of jobs.
• Ability to work outside in hot or cold conditions for extended periods.

Anticipated Start Date: June 2nd, 2025

Status: Exempt

Reports to: Associate Head of School for Finance & Operations

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $55,000