What are the responsibilities and job description for the Administrative Assistant Student Services/Upward Bound position at James Sprunt Community College?
JOB
HIRING SALARY RANGEMINIMUM HIRING SALARY: $31,200MAXIMUM HIRING SALARY: Depends on qualificationsPerform necessary secretarial functions to ensure the smooth operation of Student Support Services and Upward Bound Programs; relieve the Project Director along with SSSP/UB personnel of clerical work and minor administrative details. Perform various duties involving the application process, maintain related student records, mail program admissions materials, reconcile budgets, provide office support, serve as the initial contact for prospective students, and evaluate and prioritize daily job responsibilities.Note: Applications will be reviewed continuously, and the vacancy will remain posted until filled.
EXAMPLE OF DUTIES
This list is meant to be representative, not exhaustive. Incumbents may not perform all the duties listed while, in other cases, related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities the ability to perform the essential functions.Assist in providing personnel and office services by preparing and monitoring program transactions according to established federal and institutional guidelines. Transactions will include personnel leave accruals, evaluations, budgets and travel.Assist Project Director in preparation of financial transactions and reports as required by the U.S. Department of Education. Maintain current fiscal account balances by printing monthly institutional budget summaries.Assist with scheduling and ordering Upward Bound transportation for afterschool and Saturday events.Perform database maintenance and generate computerized forms and reports.Publicize program and provide specialized information about the programs and services to qualified applicants of SSSP/UB.Assist in preparing detailed tabulations of geographic, economic, psychological, and social statistical data related to the evaluation of need of the Upward Bound Program.Compile office files developing a comprehensive filing system.Sort, index, and file correspondence, course plans, course outlines, and student files.Distribute incoming mail to proper persons.Secure and give out routine information, not requiring interpretation.Supervise, train, and coordinate daily activities for work-study students.Collaborate with the Director and Coordinator to plan, organize, and implement summer/academic year institutes. Weekends, evenings, and overnight travel required.Engage in programs of professional development.Promote the welfare of the institution and Student Support Services/Upward Bound.Arrange travel for staff; complete travel authorizations, reimbursements, and other necessary documentation.Consult with staff to plan and participate in field trips, events, banquets, and arrangements of evening and weekend activities.Assist with preparation and submission of Annual Performance Reports and grant applications.Serve on college committees as directed by the supervisor.Possess computer/technology competencies as appropriate to the position.Assist with equipment and software maintenance.Maintain security of personal computer access.Perform other professional or job-related duties as assigned.
SUPPLEMENTAL INFORMATION
James Sprunt Community College is an Equal Opportunity Employer. The College prohibits discrimination against any person (including staff, faculty or student body) on the basis of race, color, national origin, sex, disability, religion, political affiliation, sexual orientation, gender identity, veteran status, genetic information, or age.If you need assistance or accommodations, please contact 910-296-2400.We are unable to provide information regarding the status of your application over the phone. Please log in to check the status of your application. For general questions regarding our hiring process, please contact 910-275-6180.
HIRING SALARY RANGEMINIMUM HIRING SALARY: $31,200MAXIMUM HIRING SALARY: Depends on qualificationsPerform necessary secretarial functions to ensure the smooth operation of Student Support Services and Upward Bound Programs; relieve the Project Director along with SSSP/UB personnel of clerical work and minor administrative details. Perform various duties involving the application process, maintain related student records, mail program admissions materials, reconcile budgets, provide office support, serve as the initial contact for prospective students, and evaluate and prioritize daily job responsibilities.Note: Applications will be reviewed continuously, and the vacancy will remain posted until filled.
EXAMPLE OF DUTIES
This list is meant to be representative, not exhaustive. Incumbents may not perform all the duties listed while, in other cases, related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities the ability to perform the essential functions.Assist in providing personnel and office services by preparing and monitoring program transactions according to established federal and institutional guidelines. Transactions will include personnel leave accruals, evaluations, budgets and travel.Assist Project Director in preparation of financial transactions and reports as required by the U.S. Department of Education. Maintain current fiscal account balances by printing monthly institutional budget summaries.Assist with scheduling and ordering Upward Bound transportation for afterschool and Saturday events.Perform database maintenance and generate computerized forms and reports.Publicize program and provide specialized information about the programs and services to qualified applicants of SSSP/UB.Assist in preparing detailed tabulations of geographic, economic, psychological, and social statistical data related to the evaluation of need of the Upward Bound Program.Compile office files developing a comprehensive filing system.Sort, index, and file correspondence, course plans, course outlines, and student files.Distribute incoming mail to proper persons.Secure and give out routine information, not requiring interpretation.Supervise, train, and coordinate daily activities for work-study students.Collaborate with the Director and Coordinator to plan, organize, and implement summer/academic year institutes. Weekends, evenings, and overnight travel required.Engage in programs of professional development.Promote the welfare of the institution and Student Support Services/Upward Bound.Arrange travel for staff; complete travel authorizations, reimbursements, and other necessary documentation.Consult with staff to plan and participate in field trips, events, banquets, and arrangements of evening and weekend activities.Assist with preparation and submission of Annual Performance Reports and grant applications.Serve on college committees as directed by the supervisor.Possess computer/technology competencies as appropriate to the position.Assist with equipment and software maintenance.Maintain security of personal computer access.Perform other professional or job-related duties as assigned.
SUPPLEMENTAL INFORMATION
James Sprunt Community College is an Equal Opportunity Employer. The College prohibits discrimination against any person (including staff, faculty or student body) on the basis of race, color, national origin, sex, disability, religion, political affiliation, sexual orientation, gender identity, veteran status, genetic information, or age.If you need assistance or accommodations, please contact 910-296-2400.We are unable to provide information regarding the status of your application over the phone. Please log in to check the status of your application. For general questions regarding our hiring process, please contact 910-275-6180.
Salary : $31,200
