Finance Administrator / Project Management Coordinator

Company Overview:

James White Construction is a long standing pillar in the Charleston community having earned a reputable name in the commercial site construction space. JWC has a strong, dedicated team invested in the work they do and the value it brings to the community. JWC stands out from the rest; they instill core values from top down that are lived through the way the company treats its employees. JWC employees are eligible to participate in the bonus program - it’s best in class - complete with insurance benefits, PTO, holidays, and a 401k match.

JWC is looking for exceptional talent, those eager to learn and willing to challenge themselves to be the best. That’s the JWC Way.

Job Summary:

The Finance Administrator & Project Management Coordinator will be responsible for monitoring the outflow of capital for the company. This position owns the full cycle of accounts payable. It also functions as a support hub for the project manager team. There is room to grow within the accounting department as well as opportunity to hold down additional department needs. JWC has a lot of momentum and projects in the pipeline, and this position is poised to grow alongside.

Job Duties:

Finance Administrator

• Process Invoices through bill.com for payment, ensuring accurate coding and sent to correct PM and follow up on approvals
• File and maintain copy of invoices that are paid via other methods than bill.com
• Sync QB with bill.com daily and fix any errors that arise
• Code Payroll and fuel expense by job
• Manage Vendor relationship (W9, insurance requirements, lien waivers)
• Point person for PCard receipts and matching up/ hunting down receipts
• Verify expense reports
• Maintain physical files for AP/ AR
• Cut any physical Checks in office (PA will be processing Payment out of Bill.com)
• Process payments thru Bill.com weekly from the report provided by CFO.
• Other related duties as assigned.

PM Coordinator

• Gather, organize, match truck tickets until new system is in place
• Gather, organize, match & input aggregate & Soil Materials
• Submit never vendor applications
• Work with PM and Safety manager to maintain site specific safety data sheets
• Obtain and file project permits
• Assist PM with submittal of shop drawing, as-built review, project closeout documentation.

Required Skills/Abilities:

• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite, specifically Excel.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Must be local to the Charleston Metropolitan area.

Education and Experience:

• 1 to 3 years’ accounting experience in bookkeeping required (AR and AP)
• Associate Degree required; Bachelor degree preferred in Business or Accounting.
• Certified Accounts Payable Professional (CAPP) certification preferred.
• Experience with QuickBooks and Bill.com preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.