Administrative Assistant - Ancillary Revenue

Jamestown/North American Parking (NAP) is seeking an Administrative Assistant - Ancillary Revenue candidate within the Atlanta region. NAP is an active parking management firm in the region and across multiple states.

The Administrative Assistant - Ancillary Revenue performs a variety of administrative and clerical duties necessary to assist the organization at multiple locations. This position is supervised by the SVP of Ancillary Revenue. Position responsibilities include the following:

• Act in accordance with the organization’s policies, goals, objectives, and core values.
• Ensure that all tasks are performed within established guidelines to exceed expectations for efficiency, quality, and timeliness.
• Support the executive ancillary revenue and parking management team including the SVP of Ancillary Revenue with day-to-day administrative duties.
• Process and route mail for the department.
• Ensure Ancillary Revenue invoices are gathered and processed in a timely manner.
• Assist in managing workflow for the ancillary revenue staff including parking managers.
• Liaison with HR to schedule interviews and assist with processing and onboarding new employees.
• Maintain and update employee contact information on phone lists, titles, quick lists, etc.
• Maintain and update all Vendor and Tenant contact and insurance information
• Prepare and edit correspondence, communications, presentations, and other documents
• Code and process all corporate invoices in a timely manner and effectively communicate with the accounting team
• Assist with travel schedules and coordination of calendars for supervisory staff.
• Assist with coordination of meeting calendars for supervisory staff.
• Basic administrative duties.
• Maintain inventory of office supplies.
• Ensure office presentation is always professional.
• Assist in conference room set ups for large gatherings or supervisory staff meetings.
• Develop and maintain positive relations with tenants, guests and vendors.
• Other responsibilities as requested.
  
  

Required Skills And Qualifications

• High school diploma or equivalent.
• Minimum 1-2 years administrative experience.
• Strong organizational and planning skills required.
• Exceptional communication and interpersonal skills with a customer-service focus.
• Ability to competently utilize Microsoft Word, Excel, PowerPoint, and Outlook.
  
  

Physical Requirements

• Able to lift up to 20 pounds
• Sitting up to 8 hours a day
• Stooping
• Ability to use a computer
• Ability to multitask
  
  

The Administrative Assistant - Ancillary Revenue must be a team player with a positive attitude and demonstrated flexibility. The ideal candidate will be able to display strong customer service skills and experience along with presenting themselves in a professional and courteous manner. The right candidate for this position will be someone who takes initiative, excels with the tasks at hand, and wishes to grow long-term with the company into a potential supervisory/managerial role.