HR Administrative Assistant/eOPF Data Entry

Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of HR Administrative Assistant/eOPF Data Entry.
 

Please provide (3) professional references who can attest to your past performance in work similar to that described in this statement of work.

Job Title: HR Administrative Assistant/eOPF Data Entry | Washington, DC area

DESCRIPTION OF SERVICES:

The United States Capitol Police (USCP) has a requirement to provide Document Conversion and Digitization Services to provide document scanning for the Office of Personnel Management (OPM) Electronic Official Personnel File system. The contractor will be responsible for the review, clean up, and preparation for the conversion to the eOPF system while working in conjunction with the Office of Human Resources representatives (OHR).

The goal is to convert all existing OPF hardcopy files in the eOPF. We are seeking a contractor with current experience with the eOPF conversion which includes OPF review/clean up, identifying folder content, content location, properly labeled and affixed to folders, secure shipping for scanning, indexing, reassembly of paper documents, and delivery of images and data into to eOFP.

The scope of work for this effort includes a thorough records review on each agency employee’s OPF to ensure all required documents are each file. This included but not limited to SF-50s, service histories, types of appointments, tenure status, veterans’ preference, civilian and military deposits/re-deposits, document reviews of benefits forms to include Federal Employees Health Benefits Program (FEHB), Federal Employees Group Life Insurance Program (FEGLI), USCP Life Insurance, Designation of Beneficiary documents, and other related personnel documents and/or records. The contractor shall provide the full range of quality control, documentation, audit, and review in the validation of Official Personnel Folders.

REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

At a minimum,

• Minimum high school diploma. College degree desirable but not necessary.
• Minimum 4 years of federal PARs (Performance Awards Reporting System) processing experience.
• Proficiency in the use of the eOPF system; other HR personnel systems such as WTTS, FPPS, Employee Express, NFC, etc.
• Experience with federal HR functions (payroll, personnel, and/or benefits).
• Excellent verbal and written communication skills, including proven abilities to communicate effectively through email, telephonic, and in person.
• Ability to interact with individuals at all levels to request and provide information.
• Must have strong attention to detail.
• Proficiency in Adobe and the use of Microsoft Office Suite products (Word and Outlook).
• Ability to work independently, to ask questions, be proactive.
• Ability to research an issue, problem-solve.
• Experience in performing routine tasks while maintaining attention to detail and accuracy of data.
• Knowledge of the appropriate safeguards to protect documents against loss or unauthorized dissemination.
• Must be a citizen of the United States.
• Must be at least 18 years of age.
• Required to satisfy all security requirements of the United States Capitol Police (USCP) prior to entering on duty.

JOB DUTIES AND RESPONSIBILITIES:

Scan new documents into eOPF that includes:

• Verification that scanned document is clear, legible, aligned, and complete (including both sides of all twosided

documents).

• Determination of proper form number/title, type, and temporary/permanent/performance folder designation.

• Determination that document is placed in the correct employee’s eOPF.

• Re-copying of documents to enable clarity of scanned documents.

• Review documents previously scanned into eOPF for quality control to include:

• Verification of document designation (form number/title, type, and electronic filing in the temporary/ permanent/performance folder designation).

• Correction of any misfiled or incorrectly designated records.

• Determination that document is clear, legible, and aligned properly in eOPF.

• Determination that document is in the correct employee’s eOPF.

• Review documents to determine that PII is redacted as needed.

• Perform any other required scanning duties into eOPF as directed.

• Prepare an inventory of eOPFs after conversion is complete for return to USCP.

• Preserve confidentiality at all times of employee’s sensitive information. Ensure PII is maintained in a confidential manner and is not released in an unauthorized manner.

• Follow the Standard Operating Procedure for scanning documents into the eOPF.

HOURS OF OPERATION

Work shall be performed during normal business hours from 8:00 AM – 5:00 PM, Monday – Friday. The following are Federal

Holidays observed by the USCP: However, business may be conducted on such Holidays, e.g., Columbus Day, President’s Day and

Veteran’s Day, when mutually agreeable at the standard rate. New Year’s Day Labor Day, Martin Luther King Day, Columbus Day,

President’s Day Veteran’s Day, Memorial Day Thanksgiving Day, Juneteenth Christmas Day, Independence Day.

PRIMARY PLACE OF PERFORMANCE:

UNITED STATES CAPITOL POLICE

OFFICE OF HUMAN RESOURCES

Fairchild Building, 7th Floor, Rm 700

499 South Capitol Street, SW

Washington, DC 20003

TRAVEL: TBD

Clearance Level Required: Must be able to pass a Federal Background check. Employment is contingent upon approval of security clearance.

JAMISON CORPORATE OVERVIEW:

Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.

Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.

Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.

Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.

Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.

All applications must be submitted through our application system at: https://www.jps-online.com/apply-now/