What are the responsibilities and job description for the Legal Secretary - Decatur, Georgia position at Jamison Professional Services Inc?
Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of Legal Secretary
Job Title: Legal Secretary | Decatur, Georgia
DESCRIPTION OF SERVICES:
The objective of this requirement is to provide Temporary Personnel Services for daily employment services in support of the operation of Dekalb County in Georgia. County departments will require the services of temporary personnel to assist with special projects of a time-limited nature, to fill in for staff on vacation or extended leave, and/or to assist during periods of peak activity. Skills test may be administered to access proficiency.
The Legal Secretary is an administrative professional who is responsible for managing calendars, preparing court documents, transcribing legal correspondence, maintaining client files, and providing general office support to attorneys, ensuring smooth case preparation and legal proceedings by handling administrative tasks with a high level of accuracy and attention to detail.
MINIMUM QUALIFICATIONS:
Tasks include, but are not limited to, additional duties as assigned.
Normal working hours are 8:30 A.M. to 5:00 P.M., Monday through Friday.
During the assignment, temporary personnel shall not work for any period over eight (8) hours per day for a maximum of forty (40) hours per week without prior authorization.
DeKalb County government observes eleven (11) holidays during each calendar year: New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, the day after Thanksgiving and Christmas Day. Whenever a County-observed holiday occurs on Saturday, the previous Friday will be observed. Whenever a County-observed holiday occurs on Sunday, the Monday following will be observed.
PRIMARY PLACE OF PERFORMANCE:
Dekalb County, Decatur, Georgia 30030
This work requires on-site performance and is not eligible for remote work or telework.
TRAVEL: N/A
Clearance Level Required: Must be able to pass a Federal Background check.
SUPPLEMENTAL INFORMATION:
Evaluation Will Consist Of: Education, Experience, Background Check, Physical/Drug Screening
JAMISON CORPORATE OVERVIEW:
Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.
Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.
Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.
Jamison's commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.
Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.
All applications must be submitted through our application system at: https://www.jps-online.com/apply-now/
Job Title: Legal Secretary | Decatur, Georgia
DESCRIPTION OF SERVICES:
The objective of this requirement is to provide Temporary Personnel Services for daily employment services in support of the operation of Dekalb County in Georgia. County departments will require the services of temporary personnel to assist with special projects of a time-limited nature, to fill in for staff on vacation or extended leave, and/or to assist during periods of peak activity. Skills test may be administered to access proficiency.
The Legal Secretary is an administrative professional who is responsible for managing calendars, preparing court documents, transcribing legal correspondence, maintaining client files, and providing general office support to attorneys, ensuring smooth case preparation and legal proceedings by handling administrative tasks with a high level of accuracy and attention to detail.
MINIMUM QUALIFICATIONS:
- Associate degree in Administrative Professional or related field; one year of experience in providing administrative support in a court or legal setting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. No licenses or certifications required.
- Certified Legal Professional (CLP) or a Professional Legal Secretary (PLS) through the NALS preferred.
- Excellent communication skills: Clear and professional verbal and written communication to interact with clients and colleagues.
- Organizational skills: Efficiently managing multiple tasks and deadlines with a structured approach.
- Legal knowledge: Basic understanding of legal terminology and procedures.
- Proficiency in legal software: Familiarity with document management systems, case management software, and email platforms.
- Confidentiality: Maintaining client privacy and sensitive information.
- Strong typing and proofreading skills: Ability to produce accurate legal documents with attention to detail.
- Computer skills: You should be proficient in Microsoft Word, Microsoft Outlook, Excel, and e-document management systems
- Writing and communication skills: You should have a firm grounding in English, especially writing, spelling, and public speaking
- Research skills: You should have experience with research
- Bilingual a plus (but not a requirement)
Tasks include, but are not limited to, additional duties as assigned.
- Prepares and processes a variety of legal and court documents and information; gathers, transcribes, composes, types, reviews, and submits documentation to appropriate personnel and parties.
- Monitors tracks, and maintains documentation regarding cases, the status of cases, hearings, amendments to court rules, case law, etc.; tracks court documents, filings, and scheduling; follows up on docket entries, opinions, appeals, criminal complaints, fugitive warrants, etc.; and compiles statistics and prepares related reports.
- Distributes documentation between department/staff members and internal/external individuals/agencies, including but not limited to handling of paper and electronic court filings; distributes/delivers incoming faxes, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; processes outgoing mail; and copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.
- Maintains file system of various files/records; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; enters records and documentation into computer; updates and verifies the accuracy of information entered; prepares files for hearings and trials; ensures all documentation and records are included in files; and closes files as needed.
- Maintains and prepares calendars; schedules and confirms appointments, meetings, interviews, conferences, court trials, hearings, substitutions, and related activities; creates, distributes, and updates calendar on a regular basis; and notifies parties involved of changes.
- Greets visitors and the general public; provides information/assistance regarding department services, procedures, documentation, or other issues on the phone or in person; distributes forms and documentation; may meet with potential clients and review financial affidavits; responds to questions or complaints; researches problems/complaints; and initiates problem resolution.
- Answers incoming telephone calls; communicates with the general public, visitors, County staff, and other individuals; provides assistance and information; refers callers to other staff members as appropriate; forwards calls to appropriate departments; and takes messages.
Normal working hours are 8:30 A.M. to 5:00 P.M., Monday through Friday.
During the assignment, temporary personnel shall not work for any period over eight (8) hours per day for a maximum of forty (40) hours per week without prior authorization.
DeKalb County government observes eleven (11) holidays during each calendar year: New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, the day after Thanksgiving and Christmas Day. Whenever a County-observed holiday occurs on Saturday, the previous Friday will be observed. Whenever a County-observed holiday occurs on Sunday, the Monday following will be observed.
PRIMARY PLACE OF PERFORMANCE:
Dekalb County, Decatur, Georgia 30030
This work requires on-site performance and is not eligible for remote work or telework.
TRAVEL: N/A
Clearance Level Required: Must be able to pass a Federal Background check.
SUPPLEMENTAL INFORMATION:
Evaluation Will Consist Of: Education, Experience, Background Check, Physical/Drug Screening
JAMISON CORPORATE OVERVIEW:
Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.
Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.
Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.
Jamison's commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.
Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.
All applications must be submitted through our application system at: https://www.jps-online.com/apply-now/
