Accounting Supervisor

The Accounting Supervisor works with the Accounting Assistant Manager in coordinating the activities of invoicing and inventory and monthly financials. The AS also supports the overall functions of the accounting department, including activities of reconciliations and special projects as assigned. The AS must be capable of compiling reports from the company ERP system including sales and inventory schedules for Senior Management. 

Essential Job functions

• Process sales invoicing on a daily basis 
• Preparation of administrative reports and back order report for Parent Company
• Prepare and distribute various Sales and Inventory Updates / Reports after verifying their accuracy, weekly and monthly
• Stock Control report, Back Order report and Car Stock report
• Special projects within accounting department, including tax/bank audits, etc.
• Coordinate purchase process for Parts with parent company, placing POS and monitoring shipments, alerting sales and warehouses
• Prepare, update and distribute car stock report monthly to management 
• Process Receipts, Credits, Chargebacks, etc for Mass Merchandiser Accounts 
• Managing Performance of direct reports if applicable

Qualifications and requirements

• Bachelor’s Degree in Accounting or equivalent experience 
• At least 3-5 years of accounting experience in a corporate environment
• General knowledge of accounting concepts, techniques, and principles
• Must maintain high level of accuracy
• The ability to gain strong comfort level with a company wide computer system
• Intermediate to advanced Computer Skills (MS Office) 
• Advanced Microsoft Excel Skills including VLook Up, Pivot Tables, Power Query, etc 
• Previous work experience using Advanced Microsoft Excel Skills for financial reports is required
• Previous experience working with an ERP System.

Skills

• Must have good analytical skills and be accurate in working with large amounts of data
• Must be detailed oriented and have excellent communication and listening skills
• Must be able to identify problems and seek and implement solutions
• Advanced level reporting skills 

Personal Characteristics

• Have a positive attitude
• Be trustworthy, honest and able to interact with other people in a positive manner
• Attention to detail 
• A high degree of confidentiality is required 

Duties and Responsibilities

• Place Purchase Orders for Parts with Parent and other vendors and follow up
• Work with Warehouse staff regarding inventory receipts
• Updating inventory item files for changes / discontinued / alternative parts, etc.
• Assist in monthly closing of inventory and prepare schedules 
• Run and distribute Car Stock report
• Stock Control report: prepare and distribute as needed
• Prepare and distribute various Sales and Inventory Updates / Reports after verifying their accuracy, weekly and monthly including Sales Update, Inventory Rollover schedule and Inventory by Warehouse
• Invoicing and GL Posting
• Sales Update report as needed
• Commission Set Up & Rate Changes, monthly Commission reports
• Preparation of monthly Financials
• Assist Accounting Assistant Manager and Accounting Director in new / special projects 
• Assist in quarterly Review and annual Audit
•  Interaction with Service & Warehouse:
• Set up new bins
• Inventory discrepancies
• Serial number corrections
• Reconcile subledgers to G/L for month end closing 
• Assist in budgeting and sales & inventory forecasting