Accounting Clerk

Title: Accounting Clerk

Summary: Responsible for Accounts Payable and General Ledger analysis

Janovic is the oldest paint and design company in New York City whose success rests upon our ability to consistently deliver an exceptional customer experience. We aspire to continually grow and enhance this experience to unparalleled levels and we rely on each employee in every role to contribute.

What we expect of each team member is to be mindful of their part in the customer experience, to bring a positive attitude to their job with full engagement and to deliver excellence in execution while demonstrating pride in our brand and a dedication to our company success.

Even if your day-to-day job duties do not offer a frequent direct customer-facing experience, it is still important that you bring a customer service approach to what you do. How you interact with customers, colleagues and vendors should always be informed by your desire to provide excellent customer service. In this role, your customers are vendors we buy product and services from; the department heads in the buying function, décor department, and each store manager, all of whom are supported by the work performed in the Accounting department.

In this full-time role, you are expected to serve as a “check and balance” in the organization. You should understand the overall objectives of the organization, then measure and compare actual results with these objectives.

Job Responsibilities

· Enter vendor invoices when they have been approved in Epicor (ERP).

· Communicate with vendors to request corrections, credits, adjustments and/or missing invoices and share with them status of payments. Develop & build relationships with the vendors you have responsibility for by your prompt response, regular communication and quick resolution of any problems.

· Ensure that all available vendor discounts/credits are entered in Epicor prior to payment.

· Maintain the Accounts Payable (A/P) e-mail account by ensuring all invoices/ inquiries are handled in a timely manner.

· Analyze vendor statements to confirm that all open invoices on statements coincide with what is open in Epicor.

· Make payments as scheduled (selection, printing, mailing and e-mailing).

· Adhere to the monthly close requirements and calendar (A/P closed by the 11th, results final on the 15th).

· Provide supporting schedules for monthly closes and quarterly bank and key vendor submissions:

Separate bank reconciliations for Janovic LLCs

Balance Sheet reconciliations & schedules for various assets and liabilities such as Fixed Assets A/R, Inventory, in-transit credit cards, NYS Sales Tax, customer deposits, gift cards, loans etc. with supporting schedules to tie to the General Ledger (G/L) noting any differences, reasons for and what the proposed correction should be

· Perform general clerical duties.

· Perform other related duties and projects as assigned by management.

Qualifications

· Commitment to excellence, high standards, appetite for learning and taking on new challenges

· Attention to detail

· College degree with business major plus work experience (either through internship or subsequent to graduation), or five years of work experience consistent with stated job responsibilities

· Ability to promote a quality customer service culture, teamwork and cooperation across the organization

· Excellent written and verbal communication skills

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Long Island City, NY 11101: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Salary : $20 - $23