Executive Assistant - PdM MN

Candidates must have an active Secret clearance and verify, before applying, that you meet the minimum requirements of the position.

EXECUTIVE ASSISTANT – PM Tactical Network, PdM Mission Network

Location: Aberdeen Proving Ground, Maryland

Salary: 80K-110K; Commensurate with experience/education

Clearance: DoD Secret

Job Description: Executive Assistant

The Contractor shall provide principal office assistance, perform administrative and clerical tasks supporting of the Project Manager Tactical, PdM Mission Network. Provides close coordination with members of the PdM organization in support of a wide range of activities within the organization, the agency, other agencies, and the public and business community. Ensure office procedures meet the PM/PdMs needs and are consistently understood and followed in subordinate offices. Establish, reviews and updates extensive, often complex office procedures. Analyze the need for new procedures, independently determines the approach, implements the process, and informs the supervisor. Resolve a wide variety of conflict and duplication, and clarifies complex, confusing guidelines. Provide guidance on administrative and procedural requirements to office staff to ensure the orderly and efficient flow of work in transactions with parties both inside and outside the organization.

Make arrangements for meetings, conferences, and briefings. Serve as primary contact for calls and visitors to the PdM. Receives and screens incoming calls. Exercise primary control over the various calendars for scheduling appointments and activities. Assure the PdM receives a calendar noting key appointments, conferences, social engagements, and VIP visits. Arrange travel and social functions and special visitors. Coordinate with protocol and appropriate staff offices concerning reservations and preparations for conferences, briefings, and social events. Establish and maintains records and files for supervisor’s use.

Review outgoing correspondence prepared by others for consistency with the supervisor’s policies and personal views, as well as content, correct grammar, spelling, capitalization, punctuation, and appropriate format. Return incorrect materials with revisions marked. Compose non-technical correspondence on a variety of topics such as, office procedures, requests for information, and the handling of sensitive matters based on knowledge of unwritten policies, precedents, and practices. Independently handle routine correspondence and issues involving established policy without referring to supervisor. Ensure that requirements for classified material are accurately followed, where applicable. Type correspondence, reports, or similar materials from handwritten or electronic drafts using an electronic typewriter or automated system.

Review and processes incoming correspondence. Incoming correspondence is typically from individuals or groups from outside the employing agency and not of a routine nature thereby requiring the secretary to understand the purpose and extent of the correspondence. Independently reply to mail not requiring the supervisor’s personal attention and completes most business involving established policy or routine matters without referring correspondence to the supervisor. Resolve procedural and substantive problems not requiring technical knowledge based on a variety of alternatives and priorities set by the supervisor. For non-technical matters, the assign correspondence for staff action based on knowledge of priorities, staff workload, and program goals and unwritten policies, precedents, and practices of the supervisor and organization. Correspondence must often be handled with considerable judgment, because of its variety, nature, and sensitivity. Resolve most conflicts that arise and informs the supervisor of potentially controversial matters. The contractor shall be proficient in the use of Microsoft Office (Word, PowerPoint, Excel, Access and Outlook) and a variety of databases in support of administrative functions. The task requires extensive knowledge of principles and practices of office administration and management. The ability and experience to coordinate travel arrangements for senior government staff using the Defense Travel System (DTS) is essential.

The contractor shall perform other duties as assigned.

MANDATORY REQUIREMENT: Candidate must be a US Citizen in order to obtain and maintain an interim and final security clearance

Position Overview: Serve as an Executive Assistant in support of Product Manager Tactical Network, PdM MN

Special Requirements:

• Expertise with Microsoft Office, including Excel, Word, and PowerPoint.
• Excellent communication skills and strong organizational skills.
• Security Clearance: Secret

Experience and Education:

• BA degree or equivalent is desired.

JANUS strives to provide opportunities for career growth through training and development. We also offer an attractive comprehensive benefit package to include health and welfare plans and financial products. As part of a total rewards program, employees can benefit from our referral bonus program, and other various employee awards. JANUS Research Group takes pride in our benefit package and rewards program which has earned us the certification of a Great Place to Work™

JANUS Research Group provides reasonable accommodation so that qualified applicants with a disability may participate in the selection process. Please advise us of any accommodations you request to express interest in a position by e-mailing: Alisha Pollard, Director of Human Resources at alisha.pollard@janusresearch.com or calling (706) 364-9100. Please state your request for assistance in your message. Only reasonable accommodation requests related to applying for a specific position within JANUS Research Group will be reviewed at the e-mail address and phone number supplied. Thank you for considering a career with JANUS Research Group.

JANUS Research Group participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.

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JANUS Research Group is an equal opportunity/ affirmative action employer. It is company policy to provide equal opportunity in all areas of employment practice without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, citizenship, or disability.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment qualified individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.