What are the responsibilities and job description for the Mechanical Piping/HVAC Estimator position at JARBO?

Job Description

Company Overview :

JARBO is working with a leading mechanical contractor specializing in the new construction design, installation, and service of HVAC, plumbing, and process piping systems. Our client prides themselves on delivering high-quality, cost-effective solutions for commercial, industrial, and institutional clients. Our team values integrity, technical excellence, and customer satisfaction.

Position Overview :

The HVAC / Piping / Plumbing Estimator is responsible for accurately determining material, labor, equipment, and subcontracting costs for a wide range of mechanical construction projects. Working closely with project managers, engineers, suppliers, and subcontractors, the Estimator will analyze project documents, prepare detailed estimates, develop value-engineering options, and support the successful bidding and negotiation of new work. This position requires a blend of technical expertise, strong analytical skills, market awareness, and effective communication abilities.

Key Responsibilities for Mechanical Piping / HVAC Estimator :

Estimating & Bid Preparation :

Review and interpret project plans, specifications, and contract documents to understand the full scope of HVAC, piping, and plumbing systems.

Perform detailed quantity take-offs and develop comprehensive cost estimates, including labor, materials, equipment rental, subcontracted services, and overhead.
Utilize estimating software and tools for accurate, efficient calculations.
Prepare and present clear, organized bid proposals and supporting documentation to senior management for review.

Scope Clarification & Value Engineering :

Collaborate with the preconstruction and engineering teams to identify potential cost-saving measures, alternate materials, or value-engineering solutions.

Develop options to address client needs, optimize system performance, and reduce project costs without compromising quality.

Work closely with vendors and suppliers to confirm pricing, availability, and lead times on materials and equipment.

Market Research & Relationship Building :

Maintain up-to-date knowledge of current market pricing, labor rates, material costs, and emerging technologies in the mechanical construction industry.

Develop and maintain strong relationships with subcontractors, suppliers, and manufacturers, ensuring a robust network of cost-competitive and high-quality partners.

Attend industry events and engage in continuous professional development to stay informed about changes in codes, standards, and best practices.

Risk Analysis & Project Support :

Identify and evaluate project risks, including technical challenges, schedule constraints, and market volatility.

Provide input and support to project managers and field teams during preconstruction, project kickoff, and execution phases.

Offer post-bid clarification and participate in negotiations with clients, owners, and general contractors as needed.

Documentation & Process Improvement :

Maintain organized records of estimates, take-offs, vendor quotes, and correspondence to support clear project handovers.

Continuously improve estimating methods and implement best practices to increase accuracy, efficiency, and consistency.

Contribute to the refinement of internal estimating databases, cost libraries, and productivity factors.

Qualifications & Requirements of Mechanical Piping / HVAC Estimator :

Education & Experience :

Bachelor's degree in Mechanical Engineering, Construction Management, or related field; equivalent industry experience considered.

Minimum of 5 years of experience in estimating HVAC, piping, and plumbing systems for commercial or industrial projects.

Technical Skills :

Strong understanding of mechanical construction practices, codes, standards (e.g., ASHRAE, SMACNA, ASME, IPC), and industry best practices.

Proficiency with industry-standard estimating software, digital take-off tools, and Microsoft Office Suite.

Ability to read and interpret mechanical, structural, and architectural drawings and specifications.

Soft Skills :

Excellent analytical, mathematical, and critical thinking abilities.

Effective written and verbal communication skills, with the ability to explain complex data and negotiate tactfully.

Strong organizational and time-management skills, capable of handling multiple estimates under tight deadlines.

Attention to detail, accuracy, and a commitment to delivering quality work.

Work Environment & Physical Requirements :

Primarily office-based with regular use of computer systems and software.

Occasional visits to project sites, which may involve exposure to construction environments, uneven terrain, and variable weather conditions.

Ability to sit, stand, and move freely for extended periods.

What Our Client Offers :

Competitive compensation and benefits package.

Comprehensive Bonus Plan

Opportunities for career growth, continued education, and professional development.

Collaborative and supportive work environment focused on safety, quality, and innovation.

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