What are the responsibilities and job description for the Payroll Specialist position at JAS?
JAS is an international, non-asset-based supply chain services and solutions company. Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and customized management services.
The Payroll Specialist will manage our payroll processing and employee benefits administration. The ideal candidate will have a strong background in payroll management and processing with ADP Payroll systems and familiarity in Workday Payroll. You will ensure accurate and timely payroll processing, compliance with record keeping, and effective communication with employees.
Key Responsibilities :
1. Payroll Administration :
o Process semi-monthly payroll using ADP Payroll software.
o Review and verify timekeeping records for accuracy.
o Ensure accurate calculations of wages, bonuses, expenses, commissions, garnishments, benefit deductions, and taxes.
o Handle changes in job status, job titles, new hires, terminations and exemptions.
o Investigate, resolve and identify discrepancies in payroll records and employee timesheets.
o Review and distribute annual W-2s to employees.
o Prepare payroll reports and audits as necessary with monthly reporting to Accounting.
2. Benefits Administration :
o Assist with employee benefits programs, including Cafeteria 125 plan, 401K retirement plan, and other voluntary benefits within payroll.
o Support employees with benefits inquiries and enrollment processes.
o Coordinate open enrollment periods and communicate changes effectively.
3. Compliance and Recordkeeping :
o Ensure compliance with federal, state, and local payroll regulations.
o Maintain accurate payroll and benefits records, ensuring confidentiality and security.
o Review quarterly and annual employment tax records, submitting tax bills and reporting to government agencies.
4. System Management :
o Utilize ADP Payroll system for payroll processing and reporting.
o Assist in the implementation and management of Workday Payroll.
o Support HRIS updates related to payroll and benefits data.
5. Communication and Support :
o Serve as a point of contact for employee payroll and benefits inquiries.
o Provide training and support to staff regarding payroll procedures and benefits enrollment.
Qualifications :
- Bachelor's degree in Human Resources, Finance, or related experience.
- 3-5 years of experience using ADP Payroll.
- Familiarity with Workday Payroll is a plus.
- Strong knowledge of payroll laws and regulations.
- Excellent attention to detail and accuracy a must.
- Proficient in Microsoft Excel and other relevant software.
- Strong communication and interpersonal skills.
JAS Forwarding (USA), Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.
Where required by state law and / or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
NOTICE TO APPLICANTS
JAS USA IS A CUSTOMS BROKER, GOVERNED BY FEDERAL REGULATION. FEDERAL REGULATIONS PROVIDE THAT JAS MAY HAVE IT BROKERAGE LICENSE SUSPENDED OR REVOKED IF IT "KNOWINGLY EMPLOYED, OR CONTINUES TO EMPLOY, ANY PERSON WHO HAS BEEN CONVICTED OF A FELONY, WITHOUT WRITTEN APPROVAL OF THAT EMPLOYMENT FROM THE ASSISTANT COMMISSIONER." JAS WILL PERFORM A BACKGROUND CHECK TO DETERMINE IF YOU HAVE BEEN CONVICTED OF A FELONY AND IF SO, ABSENT SPECIAL CIRCUMSTANCES, YOU WILL NOT BE HIRED OR WILL BE TERMINATED IMMEDIATELY.
