What are the responsibilities and job description for the Executive Assistant Professional position at Jasmine Engineering Incorporated?
Job description
Established professional engineering firm has immediate opening for a qualified Executive Assistant. Company specializes in Owner Representative Services, Commissioning, Program Management, Project Management and Building Performance Testing.
Responsibilities:
- Assist with all day-to-day office operations.
- General Office clerical and administrative activities.
- Greeting and interacting with visitors, callers and other executives.
- Telephone/receptionist duties.
- Word processing, Filing, Scanning.
- Assist with maintaining company “log” records – mail/stamps, copying/printing, delivery.
- Assist with company correspondence, emails.
- Scheduling meetings and posting on Outlook calendar.
- Making travel arrangements.
- Errands outside the office as requested.
- Assist Principal with personal and community activity-related activities, errands, files, etc. Attend meetings with Principal for taking notes, preparation of minutes and reports. Some out of town travel and some overnight travel.
- Assist in the preparation of PowerPoint presentations and other items needed for project meetings, presentations or reports. Many presentations will be out of the office and in the evenings.
- Assist with planning and completing marketing/public relations e-blasts.
- Assist with orders for printing that are out sourced (i.e. business cards, RFQ covers).
- Other support activities related to Marketing and Business Development as requested.
Skills:
- Excellent interpersonal skills.
- Ability to multi-task and work with limited direct supervision.
- Proficiency with English technical writing skills and verbal communication.
- Excellent computer skills in Microsoft Word, Excel, PowerPoint, Desk-Top Publishing, etc.
- Proficiency with Organization skills.
- Familiar with social media & ability to post & update.
- Proficient with word-press and editing of websites.
*Must be able to travel including multiple night stays.
Salary to be based on relevant and qualifying experience.
Job Type: Full-time
Work Location: In person
Job Type: Full-time
Pay: $40,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- Overtime
Experience:
- Microsoft Excel: 3 years (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
- San Antonio, TX 78205 (Required)
Ability to Relocate:
- San Antonio, TX 78205: Relocate before starting work (Required)
Work Location: In person
Salary : $40,000 - $55,000
