Office Coordinator

At Jazwares, we believe an innovative idea can come from anywhere, and anyone. We work collaboratively to achieve our goals and we have fun doing it! Jazwares is a global leader in consumer products including toys, plush, action figures, collectibles and musical instruments. Jazwares’ portfolio includes a variety of dynamic, wholly owned and licensed brands like preschool powerhouses Blippi, Cabbage Patch Kids®, CoComelon and Peppa Pig, unstoppable action and gaming brands like Fortnite, Halo®, Micro Machines, Nerf, Pokémon and Roblox, leading lifestyle and entertainment brands like All Elite Wrestling™ (AEW), BLACKPINK, Blinger®, UFC, musical property First Act™, and beloved plush Hug-A-Pet and Squishmallows®, just to name a few. With over 20 years of design, development and manufacturing expertise, Jazwares is an award-winning company with a progressive focus on identifying new trends and transforming them into high-quality products for consumers of all ages. Jazwares, which is headquartered in Sunrise, FL, has offices around the world and sells in over 100 countries. Since its inception in 1997, Jazwares continues to grow through the development of new products and the strategic acquisitions of companies like First Act™, Russ Berrie™, Zag Toys™, Wicked Cool Toys™ and Kellytoy®.

This person will perform several administrative support and general office service tasks to ensure efficient operation of their office environment.

What you'll be doing:

• Assists with the opening and closing of the office Monday – Friday, conducts employee health checks when required
• Alarm system backup, should there be an alarm event
• Acts as Back Up Team Lead for company mandated safety protocols and ensures that proper procedures are followed as directed by the Office Manager and Head of Security
• Monitor the reception area and oversee the incoming employees and visitors; manage deliveries utilizing the Doorbird security system
• Welcoming visitors in a pleasant manner and identifying the purpose of their visit before directing them to the appropriate department; escorts vendors; Assists visitors/vendors with NDAs or office visitor questionnaire forms when needed
• Monitor and keep inventory for office and break room supplies, notifies Office Manager when supplies are needed
• Filing and organizing records, invoices, and other important documentation.
• Creates all shipping labels for the Culver City office and Long Beach employees; assists with labels for other offices when needed; seeking backup as needed
• Arrange for drop off/pickup of all shipments. Dropping off packages when needed. Sorts and delivers all received inbound packages to the appropriate employee. Receives all inbound mail and handles all outbound mail.
• Assists with executive shipments: packing samples, weighing, measuring, and filling out the necessary shipping request forms, creating labels.
• Assists Office Manager with special events (toy fairs/birthdays/holiday parties, etc):

• Setup of breakfast, lunch, and dinner events, picking up when needed
• Showroom/office setup and breakdown of buffet tables (to/from storage), arrange with linen, food, beverage, and service display.
• Pickup of catering of food items/beverages/décor/supplies as needed for these important events/meetings.
• Ensure linens/glassware/etc. are cleaned, pressed, and ready for the next event.
• Help decorate for office events (Birthdays/holidays) and taking down decorations
• Take photos of events
• Monitors tool chest inventory and keeps it tidy; notifies manager of needed supplies
• In conjunction with the Office Manager, helps to ensure the office space is tidy, organized, and clean in general
• General daily cleanup of office and office maintenance:
  • Cleaning of coffee machine and adding the needed powders and beans, alerting Office Manager when supplies are running low
  • Refilling kitchen snacks and supplies throughout the day

• Light cleaning of kitchen throughout the day (wiping down counter tops/tables/chairs), microwave, refrigerator maintenance and cleaning, notifying the Office Manager when new water filters are needed.
• Including but not limited to monthly employee birthday celebrations (2 groups), holiday parties/decorations. Helps to oversee toy fairs for LA office, including appointments, decorating/showroom prep, NDAs, food service, receiving vendors.

What we look for:

• Strong written and verbal communication skills
• Excellent organizational and time management skills
• Great customer service and interpersonal skills
• Friendly, service-oriented personality
• Keen attention to detail
• Problem-solving and basic troubleshooting skills
• Proficiency with common word processing and spreadsheet software
• Comfortable in a fast-paced environment
• Party/event planning skills and keen eye for decorating a plus
• Poised and discreet
• Must be trustworthy and reliable

Education/ Years of Related Experience:

• High school diploma or GED
• Entry-level candidates may have little-to-no experience and can be trained on the job under a more senior administrative professional.
• Prior experience for an Office Coordinator candidate may include other office administrative roles and/or customer service experience.

What we have to offer:

• Medical Insurance 100% Company paid for Employee and Employee/Children
• Employee Basic Life and AD&D Insurance
• 401(K) Retirement Program
• Short & Long Term Disability
• Paid Parental Leave
• Sick Leave, Vacation, Holiday Pay
• Tuition Reimbursement

JAZWARES is an equal opportunity employer and does not discriminate in employment on the basis of race, color, sex, religion, national or ethnic origin, citizenship status, ancestry, disability, age, military status, marital status, sexual orientation or any other characteristic protected by law.