Branch Administrator

Job Summary

Job Title: Construction Branch Administrator

Location: Laytonsville, Maryland

Position Start: Immediate Position Available

About JB Kline Landscaping

Are you ready to join a growing team that treats you like family? At JB Kline Landscaping, we’ve been creating beautiful and functional landscapes in the DC Metropolitan area since 1972. As a family-owned, full-service commercial landscaping company, we specialize in Commercial Landscape Maintenance, Construction, and Snow Removal.

Our success stems from our unwavering commitment to quality workmanship and excellent customer service. We’re not just a company — we’re a team built on shared values of Integrity, Communication, Camaraderie, Discipline, and Personal Development. If you’re motivated, detail-oriented, and passionate about creating exceptional results, we want to hear from you. For more information on our company and to view all open positions, visit our careers page at www.jbklinelandscaping.com/careers

About the Role

As the Construction Branch Administrator, you will be the backbone of our branch operations, ensuring seamless coordination between project teams, clients, and internal departments. This role requires a highly organized, detail-oriented professional who can manage financial tracking, job setup, invoicing, and compliance documentation with efficiency and accuracy. You will play a key role in supporting project managers, maintaining smooth office operations, and fostering strong client relationships. If you thrive in a fast-paced environment and enjoy keeping everything running smoothly behind the scenes, this is the perfect opportunity for you!

Roles and Responsibilities

Financial & Project Coordination

• Maintain job status budgets by updating internal and external change orders.
• Handle all invoicing and accounts receivables, ensuring timely billing and collections.
• Assist in the turnover process from sales to production teams for newly awarded projects.
• Manage insurance documentation, including Certificates of Insurance (COIs), as required by customers.
• Consistently meet deadlines for monthly close and financial reporting.

Administrative & Office Management

• Serve as the primary point of contact for incoming office calls and client inquiries.
• Maintain organized project files, records, and documentation.
• Order, distribute, and track uniforms for branch employees.
• Ensure office supplies and resources are stocked and available.
• Coordinate branch and project meetings, including scheduling, agenda preparation, and meeting minutes.
• Set up jobs within various software platforms and ensure administrative deadlines are met in collaboration with Corporate.

Compliance Support

• Assist the Superintendent with hiring needs and oversee new hire paperwork completion.
• Ensure compliance with company and regulatory safety policies and procedures.

Project & Team Support

• Assist project managers with submittals and project tracking to identify potential delays or issues.
• Produce daily, weekly, and monthly reports for branch managers.
• Support project close-out documentation and processes.

Requirements

• At least 3 years of experience in an administrative role.
• Strong customer service skills with the ability to interact professionally with clients and team members.
• Excellent communication skills, both written and verbal.
• Experience answering, screening, and transferring incoming calls to the branch while leaving a good impression.
• Strong computer proficiency, including Outlook, Word, Excel, and other Microsoft Office Programs.
• Understanding of basic accounting principles and experience with financial tracking and reporting.
• Ability to manage accounts receivables, accounts payable, and payroll-related tasks.
• Ability to thrive in a fast-paced team environment.
• Ability to multitask and prioritize workload effectively.
• Flexibility to adapt to changing priorities and deadlines.
• Highly organized with strong attention to detail.
• Fluency in English required; bi-lingual in Spanish preferred.
• Valid driver's license and reliable transportation for occasional travel to project sites or vendor locations.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Laytonsville, MD 20882: Relocate before starting work (Required)

Work Location: In person

Salary : $60,000 - $70,000