Job Description
Job Description
JBW Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians.
You will receive a comprehensive benefits package that includes :
- Health insurance
- Dental insurance
- Vision insurance
- Pet insurance
- Annual membership to Costco or Sam's
- 401K
- and much, much more!
Job Overview :
We are seeking a highly organized and detail-oriented Submittal Clerk to join our team. The Submittal Clerk will play a crucial role in managing and tracking the submittal process for projects, ensuring that all documents and materials are submitted in a timely manner and meet the necessary specifications. This position requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently.
Key Responsibilities :
Prepare, review, and organize project submittals, ensuring accuracy and completeness of all documentation.Coordinate with project managers, engineers, contractors, and suppliers to gather necessary submittals for materials, equipment, and systems.Maintain an organized system for tracking submittals, approvals, and rejections, ensuring compliance with project timelines and requirements.Submit, receive, and log documents to / from project stakeholders, ensuring timely distribution and processing.Review submittal requirements outlined in project specifications and ensure that all necessary documents are included.Communicate with various departments to resolve issues related to missing or incomplete submittals.Ensure that all submittals are properly logged into the project management system.Monitor deadlines and follow up with relevant parties to ensure timely completion of submittal processes.File and maintain both physical and electronic records of submittals and approvals for future reference and auditing.Assist in the preparation of reports or status updates on submittal progress for internal stakeholders.Provide general administrative support as needed, including copying, filing, and scheduling meetings.Qualifications :
High school diploma or equivalent; additional certifications or education in construction, project management, or a related field is a plus.Previous experience in a construction, project management, or administrative role is preferred.Strong knowledge of construction documentation and submittal processes.Proficient in Microsoft Office Suite (Word, Excel, Outlook), and project management software.Excellent attention to detail with strong organizational skills.Ability to handle multiple tasks simultaneously and meet tight deadlines.Strong verbal and written communication skills.Ability to work effectively in a fast-paced, team-oriented environment.JBW Federal is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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