What are the responsibilities and job description for the TN - DOCUMENT CONTROL position at JC Ford Company?
Description
Document control clerks categorize, file and retrieve documents using specific classification and organization systems. Clerks are responsible for the orderly recording and keeping of physical and electronic documents, including distributing new documents and discarding obsolete records.
Specific Responsibilities Include
Education:
Most of the job function is performed in an office setting requiring normal safety precautions, but the job will also require from time to time to visit the production floor and in the warehouse.
Document control clerks categorize, file and retrieve documents using specific classification and organization systems. Clerks are responsible for the orderly recording and keeping of physical and electronic documents, including distributing new documents and discarding obsolete records.
Specific Responsibilities Include
- Responsible for organizing all files including the old ones for proper storage.
- Making sure that its property and confidentiality is protected.
- Ensure all technical documents, such as reports, drawings and blueprints, are collected and register in system – Traverse.
- Responsible for Bill of Material (BOM) updates and entry into MRP, and assigning routers to production work orders.
- Responsible for reproducing needed documents.
- Handling the distribution of those documents.
- Scans and proofreads the papers before distributing it.
- Codes and labels all files for easy monitoring and tracing of documents.
- Notify personnel of updated document versions and how to access them.
- Work with documents and records across various departments within the organization.
- Performs other related duties as assigned by management.
- Comply with plant safety procedures to ensure a safe environment.
Education:
- High school diploma or general education degree (GED), or one to three months related experience and/or training, or equivalent combination of education and experience.
- Minimum of 2 years’ experience in document or records management.
- Experience working with many file types.
- Ability to find and preserve paper documents.
- Capacity to logically solve problems and manage projects by utilizing a data-driven, detail-oriented, approach.
- Analytical ability to prepare performance reports, cost/price analyses, and other performance measures.
- Possess excellent verbal and written communication skills to communicate effectively.
- Demonstrated ability to work well with others and to participate in and/or lead a cross-functional team.
- Analytical ability to prepare reports and other performance measures.
- Possess excellent verbal and written communication skills to communicate effectively.
- Demonstrated ability to work well with others and to participate in and/or lead a cross-functional team.
- Possess ability to drive for results, hold self-accountable, and continuously improve.
Most of the job function is performed in an office setting requiring normal safety precautions, but the job will also require from time to time to visit the production floor and in the warehouse.
