What are the responsibilities and job description for the Administrative Assistant position at JC Pool and Spa?
Overview
We are seeking a dedicated and organized Administrative Assistant to join our team. We are a seasonal company. February begins our season starting our with 3 days a week from 8:30 am - 2 pm. Gradually adding Monday and Friday same hours then increasing hours through 4:30 pm each day by the end of April. End of season looks the same in reverse through mid November. Seasonal Lay off begins mid to late November when unemployment can be collected through the end of January. This position is to provide administrative support to our busy pool company. Tasks include customer contact, scheduling, bill processing and working with our technical and management staff. This role is perfect for individuals who thrive in a fast-paced environment and possess strong communication skills. The Administrative Assistant will be responsible for managing schedules, handling correspondence, and offering exceptional customer service to clients and visitors.
Duties
- Answering phone calls, direct inquiries, and provide information to customers and staff.
- Maintaining schedules for our technical staff.
- Perform clerical duties such as filing, data entry, and maintaining office supplies.
- Support the team with various administrative tasks as required to enhance productivity.
- Provide excellent customer service by addressing client needs promptly and professionally.
Requirements
- Skills necessary, Word, Excel, Outlook and Quickbooks Online.
- Proven experience in an administrative or clerical role is preferred.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Proficiency in calendar management and familiarity with phone systems.
- Excellent verbal and written communication skills are essential.
- Ability to work independently as well as part of a team in a dynamic environment.
If you are looking for an opportunity to contribute your skills in a supportive role while growing your career in administration, we encourage you to apply!
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 20 – 45 per week
Benefits:
- 401(k)
- 401(k) matching
Work Location: In person
Salary : $20 - $25