What are the responsibilities and job description for the Administrative Assistant position at JCG TAX ADVISORS?
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support in various administrative tasks, ensuring the smooth operation of our office. This role requires proficiency in office management, strong communication skills, and the ability to handle multiple tasks efficiently. The Administrative Assistant will play a key role in maintaining an organized work environment and assisting with various projects as needed.
Responsibilities
- Manage and organize files, both physical and electronic, ensuring easy access and retrieval of documents.
- Utilize QuickBooks for invoicing, expense tracking, and financial reporting.
- Serve as a personal assistant to senior management, coordinating schedules and managing appointments.
- Handle incoming calls and manage phone systems to ensure effective communication within the office.
- Greet walkin clients and assist them, in a professional manner.
- Assist with administrative tasks such as data entry, document preparation, and correspondence.
- Maintain office supplies inventory and place orders as necessary to ensure smooth operations.
- Support reception duties if applicable, including patient scheduling and record management.
- Collaborate with team members on various projects to improve office efficiency and workflow.
Qualifications
- Proven experience as an Administrative Assistant or in a similar role is preferred.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks.
- Excellent verbal and written communication skills.
- Familiarity with office equipment such as printers, copiers, and phone systems.
- Attention to detail with a high level of accuracy in work output.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Previous experience as a medical receptionist is a plus but not required.
We look forward to welcoming a dedicated Administrative Assistant who can contribute positively to our team's success!
Job Type: Part-time
Pay: $15.00 - $16.50 per hour
Expected hours: 24 – 32 per week
Schedule:
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Customer service: 1 year (Required)
Language:
- English (Required)
License/Certification:
- Driver's License (Required)
Shift availability:
- Day Shift (Required)
Work Location: In person
Salary : $15 - $17