HUMAN RESOURCES COORDINATOR

The HR Coordinator will assist with the day-to-day administration of the department with a focus on onboarding new employees by scheduling/coordinating new hire orientation and training & development functions. This position handles the off boarding of employees as they exit the company. The HR Coordinator helps organize, coordinate and carry out all HR department projects and processes for the bank. Assist with processing payroll for the entire company. They work directly with and assist the Chief Human Resources Officer to fulfill a variety of HR tasks. 

Administrator Function

1. Responsible for day-to-day administration for the Human Resources team including but not limited to processing/updating data into the human resource system database. 
2. Maintain confidential employee files and processes Human Resource-related documents in a timely manner.
3. Coordinate the onboarding process including preparation of new hire materials, scheduling orientation, travel arrangements and assisting with orientation presentations.
4. Coordinate the off boarding process including preparation of written communications and exit surveys.
5. Verify that all forms are completed and all actions taken or requested are consistent with the Bank’s policies and procedures. 
6. Assist with new hires, terminations and other human resource matters as needed.
7. Assist with employee and customer accident reports.
8. Assist with employee inquiries in HR related matters, including how to navigate the system, policy and procedure interpretation, time & attendance issues, etc. 

Payroll Administration

1. Back up processing payroll, including tasks as entering automated payroll data accurately, processing employee timecards, monitoring employees’ data files on-line, including medical leave, benefits and promotions and terminations, and other self-service changes by the employee. Assists with reconciling general ledger accounts following each payroll run. Maintains copies of all closed payrolls.
2. Shares the duties of entering payroll data into the computer, makes corrections to time entries, enters deduction information, and final pay adjustments. 
3. Ensures accuracy of this process and that the general ledger clearing account is cleared in a timely fashion and is reconciled at the end of each month. 
4. Reports accurate information concerning payroll to various governmental agencies. Prepares and submits governmental reports, including but not limited to, FUTA, SUTA, UI, W/C and tax deposits
5. Verifies accuracy of updates to employee records, including address changes, direct deposit changes, promotions and transfers by reviewing personnel change forms to the Futures report. Ensures proper employee record maintenance and the accuracy of information entered into employee records regarding payroll and benefits.
6. Assists with preparation of any payroll related audits, for example, workman’s compensation, unemployment compensation, 401(k), IRS, etc.
7. May assist with HR legal requirements and government reporting regulations including OSHA, Affirmative Action, EEO-1 Reports, VETS-100, FMLA, FLSA, ADA, DOL, NLRA, HIPAA, etc.
8. Develop, administer and create standard reports at management request.

Training Function

1. Manage and set up employees, online courses, reports, and past due notices.
2. Work closely with Management, Compliance, and Executive team to update courses as they are needed to educate bank employees on key financial and operational issues.
3. Maintain records of employees’ attendance to seminars for education reimbursements and records employees’ course grades.
4. Utilizes an effective tracking system to coordinate training opportunities. 
5. Manage and facilitate focus groups to determine employee training needs.
6. Ability to produce an effective summary of focus group data to Management and Executive team.
7. Produce and train employees on Human Resources related topics.

Other duties

1. Assist in reconciling benefits accounts and benefit premium statements from insurance companies.
2. Back up HR Specialist when needed.
3. Adherence to and support of all compliance and BSA/AML rules and regulations related to this job function.
4. Performs other duties that may be assigned by Management.

1. High School diploma or equivalent.
2. Three to five years of experience in Human Resources Administration.
3. One year of payroll processing

1. Ability to maintain confidentiality.
2. Good working knowledge and familiarity with HR concepts, practices, procedures and basic employment laws required.
3. Must exhibit a high degree of professionalism.
4. Basic knowledge of accounting principles.
5. Must have excellent communication, written, interpersonal skills and superior organizational skills including a high level attention to detail.
6. Must have proficiency in Microsoft Office suite (Windows, MS Word, Excel, and PowerPoint) and other computer programs and software normally used by Human Resources.
7. Ability to work independently, prioritize, multi-task and effectively manage time.

Scheduling:

Work schedule will vary depending upon demand, but will consist of an 8-hour shift between the hours of 7:30 a.m. – 6:30 p.m., Monday through Friday.   Occasional overtime may be required.   Regular attendance in the office is required. May travel to other bank locations occasionally.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit;  use of hands and fingers to feel or handle equipment and files;  reach with hands and arms;  and talk and hear. The employee is occasionally required to climb or balance and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.