Accounts Payable (AP) Clerk

Job Title: Accounts Payable (AP) Clerk

Department: Accounting

Reports to: Accounting Manager

Effective Date: 11/21/2024

Company Overview

DreamFields is one of the top 5 cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. The company is passionate about producing world-class marketing, high-quality, innovative products, delivering exceptional customer experiences, operating cutting-edge processes, and fostering an amazing company culture and thriving work environment. With over 1,500 employees, we are proud to be one of the most loved employers in the industry. DreamFields continues to experience exponential growth as one of the fastest-growing companies in cannabis and is aggressively expanding nationally into all legalized cannabis states in the USA.

Job Summary: The Accounts Payable (AP) Clerk is responsible for supporting the Accounting department by managing and processing vendor payments, verifying invoices, reconciling accounts, and maintaining accurate financial records. This role plays a critical part in ensuring timely and accurate payment processes while adhering to company policies and regulatory standards.

Duties/Responsibilities

• Process accounts payable transactions, including receiving, verifying, and entering invoices into accounting systems.
• Collaborate with internal teams to gather and interpret financial data necessary for payment processing.
• Post expenses to appropriate accounts and cost centers following company policies.
• Reconcile vendor accounts and resolve discrepancies in invoices, purchase orders, or payments.
• Maintain accurate records, including filing and organizing invoices in compliance with company policies.
• Compare system reports with balances and verify accuracy of entries.
• Assist in reconciling accounts with the general ledger and prepare periodic financial reports.
• Stay updated on best practices and regulatory requirements for accounts payable processes.
• Support audits by preparing and providing necessary documentation as requested.
  
  

Required Skills/Abilities

• 2 years of G/L coding experience required.
• Strong proficiency in accounting and business management software, including Excel.
• In-depth knowledge of accounts payable principles, standards, and industry regulations.
• Excellent attention to detail and organizational skills.
• Strong time management skills and ability to meet strict deadlines.
• Effective communication and collaboration abilities to work across departments.
• Familiarity with ERP systems, such as Microsoft Dynamics or NAV, is preferred.
• Ability to handle sensitive financial data with confidentiality.
  
  

Education And Experience

• High school diploma or equivalent required.
• Bachelor's or Associate degree in accounting, finance, or a related field preferred.
• Minimum of 2 years of experience in accounts payable, preferably in a medium to large company.
• Experience initiating and managing large company payments is a plus.
• Previous experience in account reconciliation preferred.
  
  

EEOC: DreamFields is an equal opportunity employer. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.