Secretary - School Support Arvada West 504 and Attendance Support

Jeffco Public Schools (Jeffco) is located in Jefferson County, Colorado. It is the second largest school district in Colorado serving 69,000 students across 155 schools. With 14,000 employees, the district is the largest employer in Jefferson County and has provided educational excellence for more than 70 years.

Jeffco embraces the spirit of the West and the natural beauty of the Rocky Mountain region with the county spanning more than 770 square miles running the length of the western edge of the Denver metropolitan area. The district is diverse in both population and geography, from urban to rural, including the mountain communities in the foothills west of Denver.

Overall, Jeffco has 31% of students that qualify for free and reduced lunch, an indicator of poverty, and 34% minority (25% Hispanic) student population. The district is implementing a new strategic plan, Jeffco Thrives 2025 that is focused on providing a world-class education that prepares all Jeffco students for bright and successful futures as local and global citizens. Come join us!

Jeffco Public Schools is a Single-State Employer. All candidates hired by Jeffco Public Schools must reside within the state of Colorado.

Arvada West High School (AWHS) is a diverse, community-centered, and achievement-oriented high school committed to maximizing student experiences. We prepare all students to think critically and interact responsibly in a drastically changing world. We serve nearly 2000 students in grades 9-12 and offer a variety of world-class programming to meet the needs and interests of all Arvada West students. Each student is issued a Chromebook to ensure equal access to the technology needed to keep learning relevant to the demands of today's workplace. We offer more than 24 AP courses, including AP Seminar and Capstone, and over 18 Career and Technical Education (CTE) qualified courses in many different pathways such as Energy Industry Fundamentals, and Advanced Water Studies. Students are offered a wide variety of academic and career pathways that lead to both college and career readiness.

Our staff and students take pride in our inclusive culture; Special Education students are served via co-teaching practices and we offer an innovative and inclusive program for students with significant needs. AWHS offers 26 Varsity level sports with approximately 1000 students participating. Our Music and Theatre department, with an overall participation of more than 650 students, is thriving and highly regarded locally and nationally. Thirty-one percent of our students are choice-enrolled and are committed to educating and graduating all students with the ability to be lifelong learners and thoughtful citizens.

This position works extensively with our team supporting the needs of 504 students with secretarial support, appointment setting, and documentation follow up. In addition, this person will work closely with our PBIS team in attendance documentation and support.

Desired Start Date: 07/21/2025

Sec - School Support
Annual Position
FLSA: Nonexempt
FTE: 1.00000 , Hours/Day: 8.000 , Days/Year: 205
Salary Plan, Grade, Step: CSE - Site Based Scty -205 day , R73, 1
Pay Range: $23.43 - $28.86 Effective as of: 08-16-2024

Compensation schedules for Jeffco Schools can be found here. Starting salary for non-licensed roles is based on the candidate's relevant work experience and education. Additional considerations may be given for job-specific certifications and skills. Applicants should submit all relevant and verifiable education, training and work experiences at the time of application. Starting Salary for licensed educators is based on the step and lane schedule found here.

The successful new hire or rehired candidate will be responsible to complete and incur the fingerprinting and processing fee of $54.50 through an appropriate fingerprinting vendor and the Colorado Bureau of Investigation, within 48 hours of offer acceptance.

SUMMARY: Under general supervision, provide secretarial support for instructional school team

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Assist School Assessment Coordinator (SAC) with coordination and scheduling of all school assessments (e.g. PARCC, CMAS, MAP, CogAT, DIBELS, CoAlt, etc.).

Support administrator(s) and teachers with scheduling of meetings for special populations (e.g. IEP, 504, Advanced Learning Plan (ALP), English Language Learners (ELL), Mental Health, etc.)

Attend to teacher needs, coordinating assessment data for professional learning community team meetings, parent/teacher conferences, modified contact days, and community events.

Prepare documents at teacher/coach/administration direction for READ plan conferences, 504 meetings, IEP meetings.

Coordinate and distribute relevant correspondence for READ plan meetings and ALP meetings.

Support special education teachers, especially itinerant SPED team members during team meetings, IEP meetings, and as otherwise directed by administrator.

Assist Digital Teacher Librarian with various clerical functions including inventory, cataloguing, and instructional technology support.

Coordinate with teachers to organize and provide training/support to parent volunteers.

Attend team/Professional Learning Community meetings with instructional coach, as needed, to support connection between instruction and SAC responsibilities. Take minutes and distribute to staff. and take minutes.

Act as public relations agent for parents contacting the school, including answering phones, sending and replying to emails, and greeting families at school events.

Coordinate all field trips and act as liaison between teachers and financial secretary, cafeteria manager, and health room; attend field trips to support teachers with students who have significant medical concerns as directed by area nurse.

Complete and organize all materials and scheduling for assemblies, night events, school tours and other tasks that require facility manager support.

Assist principal?s secretary with scheduling interviews and preparing interview documents.

Provide additional support to main office with duties as needed, including serving as a backup to principal and school secretary.

Ability to prioritize multiple and competing requests and tasks.

Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND TRAINING: High school diploma/GED required.

EXPERIENCE: 2-3 years secretarial experience. Experience in department/unit functions preferred.

SKILLS, KNOWLEDGE, & EQUIPMENT: Requires oral and written communications, interpersonal, organizational, public relations, phone etiquette, and advanced computer and software skills (Microsoft Office - Windows, Word, Excel as well as web-based tools - MAP, CMAS, Lexia, Moby Max etc.), Internet, e-mail and general office equipment at time of hire. Ability to handle multiple tasks and deadlines. Ability to maintain confidentiality in all aspects of the job. May be required to take the District Skills Assessment Test as part of the application process.

CERTIFICATES, LICENSES, & REGISTRATIONS: First Aid & CPR Certificate highly recommended.

SUPERVISION/TECHNICAL RESPONSIBILITY: May serve as a lead on defined projects and/or be partially accountable for training, providing general instruction, and reviewing the work of others performing the same or directly related work. Act as a resource for departmental staff and for individuals directing inquiries to department.

CONTACTS: Daily contact with teachers and administration, personnel within/outside department/building, students, parents, vendors/suppliers, general public, applicants, and/or District advisory committees to maintain relationships, resolve problems, and negotiate matters. May involve routine and/or confidential matters.

SAFETY TO SELF AND OTHERS: Medium exposure to self to repetitive motion injuries due to keyboarding. Low exposure to self to cuts and bruises due to typical office accidents.

The physical demands, work environment factors, and mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, and feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT: The noise level in the work environment is moderate.

MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to communicate and use interpersonal skills. The employee is frequently required to analyze, coordinate, compile, evaluate, synthesize, and compute. The employee is occasionally required to copy, instruct, and negotiate.

JUDGMENT AND DECISION MAKING: Work is assigned by self, supervisor, and departmental staff. Requires judgment, decision making, and analytical skills to determine manner and operational steps necessary to properly handle inquiries and perform daily tasks within professional standards. Decision making is guided by Board, District, department, and/or school policies and procedures. Decision making may require collaboration with supervisor, administrators, certificated or classified staff, parents, and/or students. Errors in decision making could lead to the communication of inaccurate data, resulting in loss of confidence in the department or unit. Supervisor is occasionally involved in decision making.

DIVERSITY OF DUTIES: Duties require cross training in department policies, procedures, and organization; may also require budget and/or accounting cross-training. Duties and actions impact individuals within the department and/or building.

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