Specialist - School Accounting Support

Jeffco Public Schools (Jeffco) is located in Jefferson County, Colorado. It is the second largest school district in Colorado serving 69,000 students across 155 schools. With 14,000 employees, the district is the largest employer in Jefferson County and has provided educational excellence for more than 70 years.

Jeffco embraces the spirit of the West and the natural beauty of the Rocky Mountain region with the county spanning more than 770 square miles running the length of the western edge of the Denver metropolitan area. The district is diverse in both population and geography, from urban to rural, including the mountain communities in the foothills west of Denver.

Overall, Jeffco has 31% of students that qualify for free and reduced lunch, an indicator of poverty, and 34% minority (25% Hispanic) student population. The district is implementing a new strategic plan, Jeffco Thrives 2025 that is focused on providing a world-class education that prepares all Jeffco students for bright and successful futures as local and global citizens. Come join us!

Jeffco Public Schools is a Single-State Employer. All candidates hired by Jeffco Public Schools must reside within the state of Colorado.

Spec - School Acctg Support
Monthly Position
FLSA: Nonexempt
FTE: 1.00000 , Hours/Day: 8.000 , Days/Year: 246
Salary Plan, Grade, Step: CSE - Class Emp-246 / 1.FTE , R26, 1
Pay Range: $31.88 - $39.64 Effective as of: 08-16-2024

Compensation schedules for Jeffco Schools can be found here. Starting salary for non-licensed roles is based on the candidate's relevant work experience and education. Additional considerations may be given for job-specific certifications and skills. Applicants should submit all relevant and verifiable education, training and work experiences at the time of application. Starting Salary for licensed educators is based on the step and lane schedule found here.

The successful new hire or rehired candidate will be responsible to complete and incur the fingerprinting and processing fee of $54.50 through an appropriate fingerprinting vendor and the Colorado Bureau of Investigation, within 48 hours of offer acceptance.

SUMMARY: Coordinate the efforts of multifunctional school support staff and respond to routine and special issues that cross departmental lines. Serve as a process subject matter professional on, and responsible for detailed training on district accounting systems and financial business-related procedures and policies.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Assist in management of daily financial procedures, including answering virtual and telephone inquiries and communicating with the school and department financial secretaries and business managers; receive/sort incoming mail; and respond/assist.

Act as a process subject matter professional by responding to inquiries/requests from schools supporting staff on proper accounting policies, practices and procedures.

Provide guidance on accounting and financial issues to departments and schools.
Provide training and provide financial problem-solving suggestions. Solicit feedback from departments concerning processes and procedures.

Review, understand and administer Board/District policies and coordinate the annual updates and distribution of the Financial Service Guide.

Provide departmental support by reviewing impactful reporting and deliver financial guidance via relationship building and partnership.

Provide professional support to schools and departments regarding District policies and procedures, act as a liaison between central departments and schools.

May assist Financial Secretary with the organization, monitoring and maintaining all accounting and financial records including periodic financial statements and accounting reports. Prepare, interpret and present reports on all financial matters as required to various groups and individuals.

Answer questions, communicate information for/to school staff, serve as liaison between finance and school/department secretaries and business managers. Be able to handle high stress multiple situations simultaneously with confidence.

Maintain and update training documents and resources as programs, practices, and policies are updated for multiple departments through References and Resources.
Coordinate with departments to build efficiencies with processes and procedures completed by financial secretaries and business managers.

Provide detailed on-site and group training to school Financial, Principal Secretaries, Business Managers and Department Secretaries. Maintain calendar of trainings.

Partner with multiple departments to plan, present, and host group Financial and Principal Secretary and Business Manager meetings.

Serve on project teams to implement new financial products for school sites. Provide testing for IT on all secretary-related software systems, upgrades, processes, etc.

Coordinate updates and testing on school credit card machines.

Partner with Internal Auditor to ensure school audit recommendations and open items are implemented and/or resolved. Coach Secretaries on communicating audit recommendations and best practices to school leadership. Identify areas of retraining for Secretaries based on audit findings.

As the primary owner of the Cash Income System, provide training and support, management of multiple modules within Cash Income, and integral part of the Cash Income Yearly Archiving Process. Partner with IT to test upgrades to the Cash Income System.

Yearly review of all school Fee Schedules and make recommendation as needed based on District Policies and state law.

Assist and advise on the proper treatment of transactions in General Fund, Campus Activity, and Grants. Includes asset accounts, salary accounts, athletics, and other accounts/programs within these funds.

Provide remote assistance to school and/or financial office in the absence of Financial/Principal Secretary or substitute Secretary if time allows.

Will be required to travel to school sites in performance of duties.

Maintain collaboration for a team driven hybrid work schedule.

EDUCATION AND TRAINING: 3-5 years of prior experience as a school Financial Secretary or Principal Secretary preferred. Previous experience as a department secretary or in accounting may be considered.

EDUCATION AND TRAINING: High school diploma/GED required. Associates or bachelor's degree preferred, or post- secondary courses in business or vocational school equivalent to up to one year of college. Prior equivalent experience will be considered. Accounting practice knowledge is highly preferred.

CERTIFICATES, LICENSES, OR REGISTRATIONS: Requires current driver's license and insurance.

KNOWLEDGE, SKILLS AND ABILITIES: Requires oral communication, writing, interpersonal, phone etiquette, and intermediate computer skills. Operating knowledge of and experience with computers/devices, general office equipment, and/or current interactive technology. May be required to take the District Skills Assessment Test as part of the application process.

The physical requirements, mental requirements and work environment factors described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, and feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand, walk, and sit. The employee may regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

MENTAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to communicate and use interpersonal skills. The employee is frequently required to analyze, coordinate, compile, evaluate, synthesize, and compute. The employee is occasionally required to copy, instruct, and negotiate.

WORK ENVIRONMENT: The noise level in the work environment is usually quiet to moderate. Medium or high exposure to self to repetitive motion injuries due to keyboarding. Low exposure to self to cuts and bruises due to typical office accidents. Medium exposure to injury due to motor vehicle accidents.

Jeffco Salary Schedules

Jeffco Benefits

The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.