Leasing Consultant

Description

March 2024

JOB DESCRIPTION

Job Classification: Leasing Consultant
Working Title: Leasing Consultant

The Leasing Consultant is primarily responsible for assisting the Occupancy Manager in the
general administration and physical operation of the residential properties owned or managed
by the Authority.

This is an administrative position responsible for the processing and maintenance of all HUD
Project and JBS Conventional housing paperwork. This position handles all aspects of
property management including but not limited to tenant files, community apartment leases,
and monthly reports. The position also assists with maintenance repair follow-up, asset
inventory and vehicle fleet management.

Accurate reporting and recordkeeping for regulatory agencies is an extremely important
responsibility of this position. A strong emphasis is placed on an understanding of leasing
paperwork in order to ensure all records for both HUD and JBS are maintained in an
acceptable manner. Work requires initiative, independent judgment, attention to detail and
the ability to work in a fast paced environment. Confidentiality and discretion are essential in
this position.

Supervised by: Occupancy Manager
Employees Supervised: None
Division: Administration
Normal Work Hours/Days: 8 a.m. - 5 p.m. - Monday – Friday

PRIMARY JOB FUNCTIONS:

Process JBS and HUD Section 8 paperwork for all residential facilities including housing
applications, move ins/move outs, monthly billings, annual recertifications, tenant files, and
reports as required.

Work with Authority staff, recipients/recipient’s payees, owners, project Board Members,
auditors, and HUD regarding preparation of required reports, recipient billing, and other
information exchange. Participate in HUD management reviews and on-site physical
inspections of the property.

Assist with record keeping of asset inventory, including fixed assets, electronic items,
furniture and appliances at acquisition and disposal. Participate in annual physical inventory
of fixed assets.

Assist with oversight of maintenance work order reporting and repair follow up. This includes
working with maintenance staff and/or vendors to ensure repairs are completed in timely and
acceptable manner.

Assist in management of agency fleet vehicles (including spares), maintenance of keys, and
vehicle/driver files.

Assist the Occupancy Manager, as needed in performance of any duties assigned to the
Occupancy Manager.

Conduct all business in accordance with company policies and procedures, Fair Housing,
American with Disabilities Act. Abide by all federal, state and local laws and any other codes
pertaining to property management.

Conduct special projects/assignments including other duties as assigned.

MINIMUM QUALIFICATIONS:
Associate degree in business or a related field or two (2) years’ experience in property
management, Section 8 subsidized housing, Public Housing or a related field.

Knowledge of Department of Housing & Urban Development processes, procedures and
requirements, as relates to Section 8 subsidized housing.

Knowledge of Department of Housing & Urban Development paperwork requirements as
relates to Section 8 subsidized housing billing and tenant files.

The ability to effectively communicate and establish a working relationship with recipients,
staff, vendors, and other agencies as needed. Must be punctual, self motivated and have the
ability to resolve issues effectively.

Strong computer skills with experience in Microsoft Word, Excel, Access and the ability to
learn new applications quickly.

Must have a valid driver’s license, proper automobile liability insurance and dependable
transportation in order to perform duties to meet inspectors and vendors at the property.

PREFERRED QUALIFICATIONS:

Experience working for or with the Department of Housing and Urban Development and
Section 8 subsidized housing preferred.

Experience working in a leasing or property management role.

Working knowledge of Real Page Onesite Software.

Qualifications