Administrative Assistant - 10.5 Month

POSITION TITLE: Administrative Assistant, 10.5 month

FLSA: Non-Exempt

REPORTS TO: Principal

TERMS OF EMPLOYMENT: 10 month employment with benefits as specified in the Classified Agreement.

North Elementary is seeking a friendly, organized, and efficient Elementary School Administrative Assistant to join our administrative team. As the first point of contact for students, parents, staff, and visitors, you will play a key role in ensuring the smooth operation of the school office. The ideal candidate will be professional, personable, and capable of handling a variety of tasks in a fast-paced environment.

Key Responsibilities

• Greet visitors, students, and parents in a courteous and professional manner.
• Answer and direct phone calls, respond to inquiries, and take messages as needed.
• Manage attendance records and report student absences.
• Maintain student and staff records, including filing and data entry.
• Prepare and distribute school communications, such as newsletters, memos, and notices.
• Assist with scheduling and coordinating meetings, events, and appointments for staff and administration.
• Order office supplies and maintain inventory of materials.
• Process incoming and outgoing mail, packages, and deliveries.
• Help manage the school’s general email account and forward inquiries to appropriate personnel.
• Support the administration with various office tasks, including record keeping, filing, and data management.
• Maintain confidentiality and handle sensitive student and staff information with discretion.
• Assist with student health and emergency information, including administering basic first aid as needed.
• Assist in the preparation and distribution of reports and other administrative tasks.
  
  

Qualifications

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• Prior office experience, preferably in a school or educational setting.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and manage competing priorities in a busy environment.
• Friendly, professional demeanor and a customer service-oriented attitude.
• Ability to work independently and as part of a team.
• Experience handling confidential information.
  
  

Essential Job Functions

• Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
• File and sort paperwork.
• Input data for recordkeeping in multiple software systems.
• Has functional skills within the Google platform.
• Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
• Type and/or draft letters of correspondence.
• Maintain and order supplies; organize storage areas.
• Process invoices, track expenses, and produce expense reports.
• Schedule and organize meetings or events, coordinate and set up supplies needed for meetings or events, take meeting minutes.
• Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.
  
  

Other Job Functions

• Maintain confidentiality.
• Attend meetings and training as directed.
• Present and communicate in a professional manner.
• Work additional hours or overtime as directed.
• Other duties as assigned by supervisor.
  
  

Work Environment

This position is based in an elementary school office setting, with daily interaction with students, teachers, staff, and parents. The role requires the ability to handle a variety of tasks and manage multiple responsibilities in a busy school environment.

Contact

How to Apply:

Human Resources

315 E Dunklin Street

Jefferson City MO 65101

573-659-3013

EQUAL OPPORTUNITY EMPLOYER

NOTICE OF NONDISCRIMINATION

Applicants for admission or employment, students, parents of elementary and secondary school students, employees, sources of referral and applicants for employment, and all professional organizations that have entered into agreements with the district are hereby notified that the district does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups.