What are the responsibilities and job description for the Clerical Associate - President - PT position at Jefferson College?
Position Details
Position Information
Position Title
Clerical Associate - President - PT
PIN
004000
Classification Summary
This class is the third level in the Administrative Support series. Incumbents perform basic clerical functions such as providing customer service by answering defined questions and providing information and preparing standard correspondence and reports. Responsibilities may include accepting and processing payments; providing departmental or organizational information; processing forms; and performing the duties of lower level administrative support position(s).
The Clerical Associate is distinguished from the Clerical Aide in that the former prepares files/reports with higher complexity, utilizes specific system to enter and track information, and may schedule appointments and meetings.
The Clerical Associate is distinguished from the Clerical Aide in that the former prepares files/reports with higher complexity, utilizes specific system to enter and track information, and may schedule appointments and meetings.
Minimum Education and/or Training and Experience
High School Diploma or equivalent (G.E.D.) and 6 months clerical or office experience.
Preferred Education and/or Training and Experience
Licensing Requirements
None
Essential Job Function
These are the job duties that are required of the position.
Classification Duties
1. Perform a variety of general secretarial, data entry, payment processing, and clerical support, some of which may be of a confidential nature. (A1)
2. Track various department documents and records, prepare routine reports and distribute to appropriate parties. (B2)
3. Assist with new student/employee orientations including entering information to campus and/or department-specific software and preparing welcome letters. (B2)
5. Receive incoming phone calls; welcome visitors, guests, and vendors; direct callers and visitors to appropriate personnel. (A1)
6. Scan large volumes of department documents and electronically label and file as appropriate. (B2)
8. Perform other related duties of a comparable level/type, as assigned.
2. Track various department documents and records, prepare routine reports and distribute to appropriate parties. (B2)
3. Assist with new student/employee orientations including entering information to campus and/or department-specific software and preparing welcome letters. (B2)
5. Receive incoming phone calls; welcome visitors, guests, and vendors; direct callers and visitors to appropriate personnel. (A1)
6. Scan large volumes of department documents and electronically label and file as appropriate. (B2)
8. Perform other related duties of a comparable level/type, as assigned.
Position Duties
- Assisted with regularly planning and coordinating events for faculty and staff.
- Support the maintenance and updates of sections of the College’s website.
Multistate Employer
Employees of Jefferson College must reside in Missouri or Illinois.
Multistate Employer
Position Knowledge/Skills
Knowledge
Customer service principles;
Modern office procedures, methods, and equipment;
Recordkeeping principles;
Keyboarding techniques;
Filing principles and practices
Modern office procedures, methods, and equipment;
Recordkeeping principles;
Keyboarding techniques;
Filing principles and practices
Skills
Using a computer and related software applications;
Providing customer service;
Filing;
Processing information utilizing established procedures;
Keyboarding;
Using office equipment;
Maintaining records and files;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.
Providing customer service;
Filing;
Processing information utilizing established procedures;
Keyboarding;
Using office equipment;
Maintaining records and files;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.
Machines, Tools, Equipment and Software
Physical Factors
Physical Effort
Physical Effort
Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
Posting Information
Division
Office of the President (DIV)
Department
President
Reports To
Executive Assistant to the President & Board of Trustees
Wage/Salary
$16.18 per hour
Status
Part-time
If Part-time, hours per week
19.5
If Non-exempt, work days
If Non-exempt, work hours
Posting Detail Information
Posting Number
S00615P
Desired Start Date
04/07/2025
Open Date
03/07/2025
Close Date
Special Instructions Summary
This position is open until filled. Review of candidates will begin on March 17.
Quicklink for Internal Posting
https://jeffco.peopleadmin.com/postings/5165
EEO Statement
It is the policy of Jefferson College that no person shall, on the basis of age, ancestry, color, creed, disability, genetic information, marital status, national origin, race, religion, sex, gender identity or expression, sexual orientation, or veteran status, be subject to discrimination in employment or in admission to any educational program or activity of the College. In compliance with Federal Rules and Regulations, Jefferson College has adopted a procedure for resolving complaints of discrimination. The procedure is available to any Jefferson College student, employee, or applicant who feels that he or she has been discriminated against in employment, student programs, or student activities.
Salary : $16
