What are the responsibilities and job description for the Human Resources Generalist position at Jefferson County Board of Education?
Job Title - Human Resources Generalist
Supervisor: Director of Human Resources
Job Goals:
- To ensure accurate and efficient data entry from various sources for storage, processing, and data management purposes and assist with employee benefits, relations, and induction for new and existing personnel.
- To prepare and analyze data reports, guide workflow processes and perform a variety of complex administrative support tasks.
Minimum Qualifications:
- High school diploma.
- Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
- Knowledge and understanding of the informational needs of Human Resource operations.
- Proficiency in oral and written communication skills, including the use of computer application tools and software.
- Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.
- Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.
- Demonstrated proficiency in keyboarding, data entry and research, managing the use of large amounts of data and record keeping practices.
- Ability to perform multiple tasks simultaneously and function effectively in situations of intense pressure.
- Ability to research and assemble data from a variety of routine and complex data sources.
- Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.
- Ability to be punctual and in regular attendance.
- Such alternatives to the above qualifications as the Board may require.
Performance Responsibilities and Essential Functions:
- Demonstrates support for the school system and its vision, goals and priorities.
- Produces, records, and responds to, as directed, correspondence, research, reports, notices, recommendations and materials needed for efficient department operations.
- Prepares and submits information and/or recommendation for Board agenda as assigned.
- Maintains accurate electronic and non-electronic filing systems of needed reports, correspondence, information, confidential records, records, and data as directed.
- Obtains, gathers, organizes, and prepares for presentation pertinent data and information as needed.
- Coordinates employment processes including, but not limited to, reviewing, verifying and entering employee personnel data into the HR management system.
- Uses office technology/software to complete job responsibilities as assigned.
- Provide verification of employment, work experience, and sick leave balances as needed.
- Contributes to the implementation and utilization of human resources management practices that support the districts strategic plan.
- Positively influences departmental and organizational culture and expectations, including process improvements, automation of workflow, and meaningful customer service.
- Coordinates and conducts the new employee on boarding process and presents benefits presentations to ensure employees gain an understanding of benefit plans and enrollment provisions.
- Plans and administers annual open enrollment period and process changes within deadlines.
- Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
- Works closely with the Finance and Payroll Departments to ensure accuracy in employee information and resolve discrepancies in a timely manner.
- Completes accurate and timely data entry into all required portals, websites, and spreadsheets for employee insurance coverage, payments, bills, and notifications.
- Performs duties and represents the system in a courteous, positive and professional manner.
- Attends and participates in meetings as directed.
- Maintains confidentiality regarding workplace matters in accordance with state and federal laws.
- Demonstrates initiative in identifying opportunities for improvement in areas of responsibility.
- Responds to inquiries and requests from all employees and the general public in a timely, accurate, and positive manner.
- Maintains and submits required reports, records, and correspondence in a timely and accurate manner.
- Properly cares for equipment and material resources of the school system.
- Uses effective collaboration skills to work as a productive team member.
- Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local laws.
- Reports absences and takes leave in accordance with Board policies and procedures.
- Performs any other job-related duties as assigned by supervisor(s).
Terms of Employment: As established by the Board and applicable state law.
Evaluation: Performance will be evaluated in accordance with the Board's policy on evaluation of personnel.
This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities and the employee may be required to perform other related duties as assigned. The Jefferson County Board of Education reserves the right to amend the job description as needed.
Approved by the Board: June 16, 2020
Jefferson County School System
Human Resources Generalist
