Communications, Media, & Public Relations Administrator Job at Jefferson County

Communications, Media, & Public Relations Administrator

Job Summary

The Administrator - Communications of Communications, Media & Public Relations is based in Jefferson County and is required to travel throughout the service area. The incumbent reports directly to the division director and County Clerk and serves as a sworn deputy Clerk. The incumbent primarily assists the divisional director to coordinate, plan, and organize media and special events; write and edit documents; produce internal / external publications; photograph and video events; and utilize publishing and photo editing software.

Essential Duties and Responsibilities

• Assists the division director with coordinating, planning, and assembling divisional / agency activities such as media events, ribbon cuttings, grand openings, employee events, and special projects.
• Assists the Administrator – Events, when necessary, with coordinating, scheduling, organizing, training, set-up, and manning fairs, festivals, parades, and special events.
• Assists the division director with media inquiries, providing appropriate information to the media, assisting with setting up interviews, and preparing and distributing press releases.
• Works with all internal departments, outside agencies, businesses, and organizations.
• Coordinates, schedules, plans, prepares lesson plans, and makes presentations on behalf of the JCCO for the Voter Outreach educational program throughout Jefferson County.
• Uses graphic art software to create and design promotional materials such as advertising ads, brochures, posters, and flyers.
• Produces the quarterly Employee Edition newsletter, coordinating with the County Clerk, spotlighting employees, photographing employees, writing articles, designing, and laying out the publication.
• Contributes articles and photographs to the quarterly publications VIP, Dealer Update, and the Deed Room Dispatch; performs onsite interviews when necessary.
• Proofs and edits documents such as newsletters, internal / external JCCO publications, and correspondence.
• Drafts correspondence and replies to customer inquiries and concerns, per the divisional director or County Clerk’s request.
• Researches data that may be relevant to the divisional director or County Clerk as they make decisions for the agency.
• Works closely with the Website Administrator and the Information Technology Division to ensure quality finished products.
• Maintains records and files for the office.
• Maintains inventory on office supplies, manages the JCCO internal phone list, and orders business cards for the agency.
• Works on special projects and other related work, as required.
• Other duties as assigned.

Minimum Qualifications

Physical Demands

The work is primarily sedentary in nature. It requires some travel and the ability to communicate effectively using speech, vision, and hearing. The work requires the use of hands for simple grasping and fine manipulations. The work at times requires bending, squatting, reaching, with the ability to lift, carry, push, or pull light weights.

Additional Information

This job reports to the Division Director. This is a Full-Time position, 1st Shift , on call as needed . Relocation is not provided. Number of Openings for this position : 1.

Seniority Level : Entry level

Employment Type : Full-time

Job Function : Marketing, Public Relations, and Writing / Editing

Industries : Government Administration

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