What are the responsibilities and job description for the Legal Assistant position at Jefferson County, Mo Local Government?
To Apply:
Please complete the online application found at www.jeffcomo.org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.
JOB SUMMARY
The position involves performing a variety of complex and responsible legal, confidential and administrative duties and providing difficult secretarial and general office support functions. Work involves entering data, creating and maintaining complex file systems, typing correspondence, completing necessary documents for warrants, recalls, etc. Fields and responds as appropriate to telephone inquiries and reconciles bank accounts. Requires discretion and tact in the resolution of sensitive and controversial issues.
ESSENTIAL JOB FUNCTIONS
- Researches and analyzes law sources such as statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes to prepare legal documents.
- Opens, sorts and files mail.
- Independently responds to letters and general correspondence of a routine nature, prepares collection letters.
- Processes confidential matters.
- Delivers subpoenas to witnesses and parties to action.
- Maintains control of the flow of all documents and correspondence.
- Maintains a complex file system and provides documentation for courts.
- Performs administrative liaison duties for preparation of complex documents and litigation.
- Prepares affidavits of documents and maintains document files.
- Performs a variety of complex, specialized administrative and clerical functions requiring the application of County and/or department policies and procedures and the exercise of initiative and judgment.
- Maintains a variety of files and records and collects data for the budget.
- Prepares and verifies all bills, processes bills for payment and submits to director for approval.
- Collects and summarizes data for special and periodic reports, updates master files, orders supplies and forms.
- Exercises confidentiality in the performance of job duties, including knowledge of organizational recommendations, legal documents, contracts and comparable highly sensitive information.
- Assures security of files.
- Independently responds to correspondence of a routine nature.
- Screens telephone calls and answers requests for information or routes to appropriate staff.
- Represents supervisors through routine oral and written contact with other government officials, businesses and the general public.
- Cross trains in all office functions and serves as a backup as needed.
- Acts as Notary Public for Elected Officials.
- Performs work at assigned location during specified business hours.
- Performs related additional duties as required and assigned.
For County Counselor
- Assists County Counselor in budget preparation and daily control activities.
- Performs time keeping and accrual tracking.
- Provides assistance to the County Counselor and Assistant County Counselor, including arranging meetings, booking travel and accommodations and maintaining confidential files and legal research.
- Acting Deputy Clerk for attesting to County Executive signings.
- Receives notices of Agenda items.
- Prepares Ordinances, Resolutions and Bills for Agenda.
