What are the responsibilities and job description for the Office Manager position at Jefferson County Regional Planning Commission?
Office Manager – Jefferson County Regional Planning
The Jefferson County Regional Planning Office is looking for a highly motivated and self-starting individual to serve as the Office Manager. This is an exciting opportunity to help better Jefferson County and the villages and townships within. The Office Manager role is quite unique in that it offers a diverse array of projects that brings something new every day, but is anchored by standard office work as well. The Office Manager will serve as the point person for the office that will assist citizens, contractors, title workers, and government agencies with a variety of needs and will get to work alongside, state and local leaders.
Duties:
· The Office Manager will be the epicenter of the Jefferson County Regional Planning Office and will be the point person when people call, email, or walk-in
· The Office Manager will be responsible for setting up and managing all Regional Planning Commission Meetings. This including making phone calls, sending out notifications and press releases, and taking and transcribing the minutes of the meeting.
· The Office Manager will be responsible for the daily management of the office making sure all supplies and inventory are met for efficient operations to proceed.
· The Office Manager will manage all the financial accounting of the office which includes pay vouchers, billing, and budget management.
· The Office Manager will assist with the preparation and administration of grant applications.
· The Office Manager will attend meetings from time to time representing the Regional Planning Office and/or Jefferson County. Travel is sometimes needed.
Skills:
· Ability to efficiently type and manage basic computer programs (Microsoft Office based)
· Knowledge of accounting procedures is needed.
· Ability to communicate and operate efficiently through voice calls with appropriate phone etiquette, emails, text messaging, and regular postal mail.
· Ability to work independently, self-start, and complete work in an efficient and timely manner. Must be able to prioritize needs and align with timelines.
· Ability to problem solve and evaluate and act on work that needs to be completed.
· Strong organizational skills that can be utilized with a variety of people is a must.
· Ability to work with a team of people both within the office and outside the office in the roll of committees, task forces, etc.
Pay
The Office Manager will start at $18.00 per hour
Work Week
The Jefferson County Regional Planning Office is open from 8:00am to 4:00pm Monday through Friday. All Government Holidays are Paid Time Off.
Benefits
· Health Insurance
· Dental Insurance
· Vision Insurance
· OPERS Retirement
Job Type: Full-time
Pay: From $18.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $18