Administrative Assistant II

Job Details

Administrative support for Physicians/faculty of Rehab Medicine and Jefferson College of Rehabilitation Science. This position will support the Clinical Associate Professor (Director of Spasticity Management Fellowship), Assistant Professor (Assistant Director of Undergraduate Medical Education), Assistant Professor, Director of Cancer Rehab (Palliative Care) and Nurse Practitioner.

Job Description

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Performs all administrative and general office duties involving word processing/new technology platforms, record and file maintenance in line with department policies and responsibilities
• Responsible for renewal of privileges, licensure and memberships
• Maintain expense track of all allowances for physicians, NP, resident’s and Fellow’s (yearly, fiscal year)
• Responsible for processing all invoices (medication requests, delivery services, red bag disposal, etc.) and reimbursements (ASCENT/Acct. Payable/Concur)
• Creates correspondence, reports, lecture materials, grant proposals and other matters for the department/college with direction from Chair/Center Director/Program Directors or faculty
• Performs additional office support functions and other duties as assigned
  
  

Competencies (Knowledge, Skills, And Abilities Required)

• Written and Verbal Communication. Communicate effectively with peers and supervisor regarding performance and integrates feedback
• Maintain administrative files for assigned faculty
• Time management
• Attention to Detail
• Works independently and is a problem-solver
• Other duties as assigned
  
  

Education

Minimum Education and Experience Requirements:

• Associate Degree or diploma in Medical Secretarial Studies preferred; high school diploma or equivalent required.
• Typing minimum of 70 wpm; medical terminology needed
  
  

AND

Experience

• Three years’ experience, with at least 1-2 years in an academic setting preferred
  
  

Additional Information

• IBM PC (Microsoft Office: Word, Power Point, Excel);
• HP Laser Printer, typewriter, Xerox copier, multi-line telephone
  
  

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Primary Location Address

833 Chestnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200 undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.