Administrative Coordinator IV

Job Details

The Administrative Coordinator IV performs a full range of secretarial and general clerical support for the Senior Team, specifically ACMO and VP Operations; Performs varied and complex tasks; Works independently and uses reasonable judgment with minimal supervision. Handles confidential and/or sensitive matters which require the exercise of good judgment in decision-making.

Job Description

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Managing and routing phone call appropriately, taking accurate messages and communicating messages in a timely manner
• Distributing campus mail in a timely manner and directing it to the appropriate leader for follow-up
• Maintaining accurate and organized files
• Receives visitors, vendors and patients/patient families as needed
• Manages calendars
• Drafts meeting minutes for assigned committees/teams
• Prepare agendas, presentations, spreadsheets and reports
• Coordinates meeting logistics (ex. reserving location, catering and audio-visual resources)
• Contributes to the preparation/layout of campus communications and newsletters
• Addressing employees’ and clients’ queries (phone/email/in-person)
  
  

Competencies (Knowledge, Skills, And Abilities Required)

• Strong administrative experience
• Excellent written and verbal communication skills
• Proficiency with personal computer hardware and Microsoft Office suite
• Familiarity with email and automated scheduling systems
• Ability to manage multiple calendars and competing demands
• Ability to demonstrate understanding of differing opinions
  
  

Education

Minimum Education and Experience Requirements:

• High school diploma required; Bachelor’s degree preferred
  
  

AND

Experience

• Minimum 5 years as an Administrative Assistant or equivalent, preferably at an executive level
• Experience in a teaching or academic health system or large physician group practice preferred
  
  

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Primary Location Address

559 W. Germantown Pike, East Norriton, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200 undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.