What are the responsibilities and job description for the Accounts Payable Specialist position at Jefferson Lab?
Job ID: 13463
Location: Newport News, VA
Category: Accounting
Division: CFO
Position Type: Regular
Education: High School Diploma
Experience Required: 5 years
Relocation Provided: No
Position Description
Come join our team at Jefferson Lab, where great minds matter .
Posting Date: 12/18/24
Salary Range: $42,700 - $62,300 (AS-III)
Work Location Type: Remote (working less than 60% on-site)
You ‘matter’ to us! Our diverse team at Jefferson Lab includes more than 900 people, including physicists, engineers, computer professionals, technicians and more. From probing the basic building blocks of matter to performing advanced computing and applied research, we are on the leading edge of science and technology. If you are looking for a great job in a unique place where your contributions truly matter, consider Jefferson Lab!
The Accounts Payable Specialist processes complex invoices/requests for payment per assigned workload (Purchase Order processing 2-way, 3-way and Non-Purchase Order processing). Verifies account codes for proper signature authority, reviews for proper back-up documentation, submits completed voucher packages to A/P Supervisor for approval prior to entering into Costpoint.
In This Role, You Will
Join a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campus is located in southeastern Virginia amidst a vibrant and growing technology community.
A career at Jefferson Lab is more than a job. You will be part of “big science” and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe. Managed by Jefferson Science Associates, LLC; Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact. You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world.
Total Rewards at Jefferson Lab
Benefits
At Jefferson Lab, we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:
JSA is committed to providing reasonable accommodations for persons with disabilities (unless doing so will result in an undue hardship). If you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruiting @jlab.org or contact Human Resources by calling (757) 269-7100 and selecting option 1 between 8 am – 5 pm EST to provide the nature of your request.
Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.
Location: Newport News, VA
Category: Accounting
Division: CFO
Position Type: Regular
Education: High School Diploma
Experience Required: 5 years
Relocation Provided: No
Position Description
Come join our team at Jefferson Lab, where great minds matter .
Posting Date: 12/18/24
Salary Range: $42,700 - $62,300 (AS-III)
Work Location Type: Remote (working less than 60% on-site)
- The business needs for this position allow for a mainly remote work schedule. Must live within commuting distance of the Lab.
You ‘matter’ to us! Our diverse team at Jefferson Lab includes more than 900 people, including physicists, engineers, computer professionals, technicians and more. From probing the basic building blocks of matter to performing advanced computing and applied research, we are on the leading edge of science and technology. If you are looking for a great job in a unique place where your contributions truly matter, consider Jefferson Lab!
The Accounts Payable Specialist processes complex invoices/requests for payment per assigned workload (Purchase Order processing 2-way, 3-way and Non-Purchase Order processing). Verifies account codes for proper signature authority, reviews for proper back-up documentation, submits completed voucher packages to A/P Supervisor for approval prior to entering into Costpoint.
In This Role, You Will
- Enter a large volume of complex invoices for DOE assigned purchase orders to include subcontractors.
- Submit completed voucher packages for approval prior to entering into Costpoint.
- Audit voucher packages before posting to General Ledger.
- Assist with selecting vouchers for payments, running payment approval reports to process payments for vendors and employees via ACH, Live Check and Bill.com, entering payment information for payments to process into Bill.com, reviewing voucher packages for correct remittance address and banking information.
- Utilize IBM Cognos Analytics for printing the daily voucher edit report for auditing entries.
- Enter payment request forms, non-PO invoices, assist with check run pulls and department audits, retrieve mail and perform virtual bank deposits as needed.
- Collaborate with the procurement department to ensure all information on the purchase order is correct and funding is available. Request invoice approvals from end users and buyers.
- High School Diploma or equivalent combination of education, experience, and specific training
- 5 or more years solid working experience in accounts payable
- 5 or more years Deltek Costpoint experience
- Good working knowledge of accounts payable processes and procedures
- Good working knowledge of personal computers and major software packages
- Strong problem solving and math skills
- Strong verbal and written communication skills
- Strong organizational, coordination, analytical skills
Join a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campus is located in southeastern Virginia amidst a vibrant and growing technology community.
A career at Jefferson Lab is more than a job. You will be part of “big science” and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe. Managed by Jefferson Science Associates, LLC; Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact. You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world.
Total Rewards at Jefferson Lab
Benefits
At Jefferson Lab, we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:
- Medical, Dental, and Vision Care Plans
- Flexible Spending Accounts
- Paid Time-off and Leave Programs (Paid Parental, vacation, holidays, and sick leave)
- 401(k) Plan – 9% Lab Contribution; 100% vested
- Flexible Work Arrangements (Remote & Alternate Work Schedules available)
- Tuition Assistance, Training and Professional Development Programs
- Live near the waterways of the Chesapeake Bay region with access to nearby beaches, mountains, and all major metropolitan centers on the East Coast
JSA is committed to providing reasonable accommodations for persons with disabilities (unless doing so will result in an undue hardship). If you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruiting @jlab.org or contact Human Resources by calling (757) 269-7100 and selecting option 1 between 8 am – 5 pm EST to provide the nature of your request.
Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.
Salary : $42,700 - $62,300
