What are the responsibilities and job description for the Badge Office Administrator position at Jefferson Lab?
Job ID:
13480
Location:
Newport News, VA
Category:
Clerical/Admin
Division:
Facilities & Logistics Mgt
Position Type:
Regular
Education:
High School Diploma
Experience Required:
5 years
Relocation Provided:
Position Description
Come join our team at Jefferson Lab, where great minds matter.
Position Posted: 2/10/25
Salary Range: $42,700 - $62,300 (AS-III)
Work Location Type: Dedicated On-site (100% working on-site)
What Your Job Will Be Like:
As a member of the Badge Office at Jefferson Lab, you will perform a variety of activities in support of functional areas of the Safeguards and Security Program supporting the Physical Protection - DOE Security and Local Site Specific Only (LSSO) Badges, and Personnel Security sub-programs. You will also provide administrative support to Jefferson Lab Badging Office operations and staff, performing the primary Registrar/Activator role for enrolling staff into the USAccess program for issuance of Homeland Security Presidential Directive 12 (HSPD-12) compliant Personal Identity Verification (PIV) DOE Security Badges.
In this role you will:
Serve as primary Registrar/Activator for Jefferson Lab staff and users for enrollment and issuance of HSPD-12 compliant DOE security badges.
Assists the Badge Office Supervisor with processing badging related service requests in the ServiceNow incident tracking system.
Assists with administering the Personnel Security program - performing quality control review tasks associated with initiating required background investigations for both Cleared and Uncleared staff, sub-contractors and researchers in the eQIP system for issuance of DOE security badges.
Production and issuance of DOE Security and LSSO access badges.
Performing administrative support duties to update and maintain websites, policies and other assigned documents.
Qualifications We Require:
High School Diploma
5 or more years' experience working in a high-volume interface environment (Education above the minimum may be substituted for experience)
Experience with Microsoft Office
Knowledge, Skills, Abilities:
Demonstrated high level of knowledge, experience, and proficiency with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
Ability to organize and prioritize in a multi-task environment as well as to independently identify and solve problems.
Ability to communicate effectively with people at all levels and from varying backgrounds.
About Jefferson Lab
Join a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campus is located in southeastern Virginia amidst a vibrant and growing technology community.
A career at Jefferson Lab is more than a job. You will be part of “big science” and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe. Managed by Jefferson Science Associates, LLC; Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact. You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world.
Total Rewards at Jefferson Lab
At Jefferson Lab, we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:
Medical, Dental, and Vision Care Plans
Flexible Spending Accounts
Paid Time-off and Leave Programs (vacation, holidays, sick leave)
401(k) Plan – 9% Lab Contribution; 100% vested
Flexible Work Arrangements (Hybrid & Alternate Work Schedules available)
Tuition Assistance, Training and Professional Development Programs
Live near the waterways of the Chesapeake Bay region with access to nearby beaches, mountains, and all major metropolitan centers on the East Coast
Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer and does not discriminate in hiring or employment on the basis of race, color, religion, ethnicity, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, or veteran status or on any other basis prohibited by federal, state, or local law. As part of the JSA’s equal employment opportunity policy, we also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.
Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer and does not discriminate in hiring or employment on the basis of race, color, religion, ethnicity, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, or veteran status or on any other basis prohibited by federal, state, or local law. As part of the JSA’s equal employment opportunity policy, we also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities. JSA is committed to providing reasonable accommodations for persons with disabilities (unless doing so will result in an undue hardship). If you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruiting @ jlab.org or call (757) 269-7100 to provide the nature of your request. Reasonable accommodations are considered on a case-by-case basis.
Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.
13480
Location:
Newport News, VA
Category:
Clerical/Admin
Division:
Facilities & Logistics Mgt
Position Type:
Regular
Education:
High School Diploma
Experience Required:
5 years
Relocation Provided:
Position Description
Come join our team at Jefferson Lab, where great minds matter.
Position Posted: 2/10/25
Salary Range: $42,700 - $62,300 (AS-III)
Work Location Type: Dedicated On-site (100% working on-site)
What Your Job Will Be Like:
As a member of the Badge Office at Jefferson Lab, you will perform a variety of activities in support of functional areas of the Safeguards and Security Program supporting the Physical Protection - DOE Security and Local Site Specific Only (LSSO) Badges, and Personnel Security sub-programs. You will also provide administrative support to Jefferson Lab Badging Office operations and staff, performing the primary Registrar/Activator role for enrolling staff into the USAccess program for issuance of Homeland Security Presidential Directive 12 (HSPD-12) compliant Personal Identity Verification (PIV) DOE Security Badges.
In this role you will:
Serve as primary Registrar/Activator for Jefferson Lab staff and users for enrollment and issuance of HSPD-12 compliant DOE security badges.
Assists the Badge Office Supervisor with processing badging related service requests in the ServiceNow incident tracking system.
Assists with administering the Personnel Security program - performing quality control review tasks associated with initiating required background investigations for both Cleared and Uncleared staff, sub-contractors and researchers in the eQIP system for issuance of DOE security badges.
Production and issuance of DOE Security and LSSO access badges.
Performing administrative support duties to update and maintain websites, policies and other assigned documents.
Qualifications We Require:
High School Diploma
5 or more years' experience working in a high-volume interface environment (Education above the minimum may be substituted for experience)
Experience with Microsoft Office
Knowledge, Skills, Abilities:
Demonstrated high level of knowledge, experience, and proficiency with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
Ability to organize and prioritize in a multi-task environment as well as to independently identify and solve problems.
Ability to communicate effectively with people at all levels and from varying backgrounds.
About Jefferson Lab
Join a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campus is located in southeastern Virginia amidst a vibrant and growing technology community.
A career at Jefferson Lab is more than a job. You will be part of “big science” and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe. Managed by Jefferson Science Associates, LLC; Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact. You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world.
Total Rewards at Jefferson Lab
At Jefferson Lab, we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:
Medical, Dental, and Vision Care Plans
Flexible Spending Accounts
Paid Time-off and Leave Programs (vacation, holidays, sick leave)
401(k) Plan – 9% Lab Contribution; 100% vested
Flexible Work Arrangements (Hybrid & Alternate Work Schedules available)
Tuition Assistance, Training and Professional Development Programs
Live near the waterways of the Chesapeake Bay region with access to nearby beaches, mountains, and all major metropolitan centers on the East Coast
Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer and does not discriminate in hiring or employment on the basis of race, color, religion, ethnicity, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, or veteran status or on any other basis prohibited by federal, state, or local law. As part of the JSA’s equal employment opportunity policy, we also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.
Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer and does not discriminate in hiring or employment on the basis of race, color, religion, ethnicity, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, or veteran status or on any other basis prohibited by federal, state, or local law. As part of the JSA’s equal employment opportunity policy, we also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities. JSA is committed to providing reasonable accommodations for persons with disabilities (unless doing so will result in an undue hardship). If you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruiting @ jlab.org or call (757) 269-7100 to provide the nature of your request. Reasonable accommodations are considered on a case-by-case basis.
Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.
Salary : $42,700 - $62,300
