Administrative Assistant - Middle School - Category III

JOB SUMMARY:  Under the supervision of the middle school principal, this person performs all office functions for the middle school office. 

REPORTS TO: Middle school principal

TERMS OF EMPLOYMENT:

• Academic school year (Monday-Friday) 8:00-4:30
• Summer (Monday-Thursday) 7:00-5:00
• Holidays and/or breaks determined by the Central Office

EVALUATION: Yearly first two years, then every three years following satisfactory evaluation

QUALIFICATIONS:

• Must be able to pass a background check
• Education:
  • Required: Must be a high school graduate or have a G.E.D. equivalent
  • Preferred: One year of additional technical/business training or its equivalent
• Training and Experience: Two to three years of progressively more responsible office experience is required
• Must be efficient with computers, various software applications, and related technologies. Experience with Microsoft Office and Google Suite applications is required
• High attention to detail and the ability to coordinate multiple assignments simultaneously
• Ability to establish rapport and maintain appropriate relationships with students, staff, and parents
• Must be able to balance multiple projects or activities at a time
• Possess well-developed problem-solving skill
• Safeguard all district data
• Possess sound, independent judgment, including handling of confidential matters

ESSENTIAL FUNCTIONS:

• Maintain records (student data/attendance, payroll, purchase orders, basic school supplies and reports)
• Preparation for annual student orientations
• Maintain office equipment (service requests and order supplies, toner, paper)
• Process work orders, bus requests, conference requests, and any staff requests requiring a substitute
• Prepare confidential student reports and staff evaluations, weekly staff notes/calendar, staff meeting notes, and monthly/yearly school event calendar
• Train and supervise office paraprofessionals
• Maintain immunization records, accident reports, and administer medication and first aid
• Create school-related messages for parents, students, and staff
• Fine motor skills and ability to lift up to 50 pounds unassisted, to lift and move equipment and supplies
• Ability to perform the physical requirements of the position with reasonable accommodations
• Able to ride in a vehicle, as necessary (e.g., training on occasion)
• Able to work indoors during all seasons/weather/temperatures as permitted

ADDITIONAL FUNCTIONS:

• Ability to work independently with minimum supervision
• Ability to plan, coordinate, and prioritize work effectively
• Communicate effectively via district-assigned email daily as determined by the supervisor
• Accurately complete electronic time sheets and absence reporting via the timekeeping system, per assigned deadlines
• Consistent and reliable performance of job responsibilities
• Perform other job responsibilities deemed appropriate by the supervisor/building administrator and/or Superintendent

Come join Midland Public Schools!

The District is uniquely linked to and intertwined with the surrounding community and boasts a strong tradition and expectation of exceptional academics. Midland Public Schools holds a high concentration of STEM-degreed individuals and readily offers business needs for strong-skilled trades. The district is located adjacent to the world headquarters of Dow Chemical as well as large employers, such as MyMichigan Health, Dupont, and Corteva. Midland provides big-city amenities with a small-town feel and is the home to Midland Center for the Arts, Greater Midland Community Center, Great Lakes Loons/Dow Diamond, Dow Gardens and the Whiting Forest home of the 1,400-foot-long canopy walk, soaring up to 40 feet above the ground.

Please visit the Midland Public Schools website for more information and enjoy the Midland Awaits video where you’ll learn more about why Midland is the perfect place to work, live and play!

Application Procedure

When applying for a position with the Midland Public Schools, interested candidates must complete an application in order to be considered an official applicant. (Internal candidates: Please feel free to complete the shorter internal application if you have access to a networked school computer, otherwise, the detailed application will be necessary.)

To complete the application process, you will need to complete the online application at www.midlandps.org. Your application will be retained in active status for one school year. If your qualifications meet our needs, we will contact you for further information and a possible interview. Please do not send paper documents! When completing your application, you will submit your documents electronically. If you cannot upload your documents, be prepared to provide this information should you be called for an interview. Note: You assure that we have a complete record of your candidacy if you upload all materials yourself.

Thank you for your interest in Midland Public Schools!

Midland Public Schools is an Equal Opportunity Employer.  The district does not discriminate on the basis of race, religion, color, sex, gender, identity, marital status, familial status, genetic information, age, weight, height, national origin, disability, or other legally-protected characteristic, in its programs, activities, or employment and provides equal access to the Boy Scouts and other designated youth groups.  The following has been designated to handle inquiries regarding the non-discrimination policies:  Associate Superintendent/Human Resources, 600 E. Carpenter Rd., Midland, MI  48640.

The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the district.

District administration reserves the right to alter or amend job descriptions at any time.  This job is not limited to any or all of the listed qualifications or functions.  

Salary : $18 - $21