Secretary III

R09350

Providing direct support to the Women’s Board (WB) Administrative Manager, WB Business Manager and WB President, the WB Secretary assists with event execution and independently performs secretarial, general office and administrative duties in support of the WB, its Auxiliaries, The Rainbow and Fountain gift shops, and all WB fundraising events. II.

1. Meets all standards of the Patient Satisfaction Initiative Criteria in order to make Abington – Jefferson Health (AJH) the hospital of choice for Patients and Employees.
2. General Office Duties: Develops and maintains system of correspondence and documentation including meeting room reservations, meeting scheduling, and correspondence integral to the operating function of the office; maintains WB calendar, posting all meeting requests and coordinating room usage; acts as a resource and serves as office receptionist/greeter to donors and volunteer base. Assists with efficient office operations and ensures flow of communication; answers phones and maintains 24 hour message line; demonstrates initiative with department activities to ensure quality services are provided; assists with mailings, prepares notices, meeting materials, and other needs for AEC meetings then types and distributes minutes under the direction of the WB Administrative Manager; provides clerical assistance to Business Manager. Responsible for the timely and organized maintenance of event files both hard copy and electronic. Inventories and orders office supplies to keep them at established minimum levels at all times.
3. Uses software to: Keep database records updated at all times for cost containment including recording of board members’ status and responsibilities, giving an up-to-date record of each member’s account; create new constituent records; register event participants; batching.
4. May be requested to attend events to perform staff duties
5. Performs other duties as assigned

Experience:
Minimum 5 years secretarial experience supporting an executive.

Education & Training:
High School graduate or equivalent. Associates Degree preferred.

Other Requirements:
Excellent communication and people skills. Ability to deal with a variety of people who interact with the office staff on a daily basis. Strong time management skills and ability to multi-task to meet the demand of overlapping projects with critical deadlines. Proficient in MS Word, Excel,

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson’s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson’s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.