What are the responsibilities and job description for the Accounting and Payroll Administrator position at JEM Group LLC?
The Accounting and Payroll Administrator is a versatile and detail-oriented professional responsible for managing payroll processes, financial tasks, and administrative services to ensure smooth business operations. This role requires expertise in accounting and payroll systems, attention to detail, and the ability to manage multiple responsibilities effectively.
Qualifications:
- Experience: At least 2-4 years of experience in payroll processing, project and general accounting.
- Strong knowledge of accounting software, payroll systems, and tax regulations.
- Experience with construction management services and job costing.
- Technical Skills: Proficiency in Microsoft Office Suite, especially Excel (Word, Excel, Outlook, and PowerPoint) is essential.
- Organizational Skills: Excellent organizational and ability to manage multiple tasks efficiently.
- Interpersonal Skills: Strong communication skills and attention to detail.
- Education: Associate degree in accounting, business administration, or a related field (preferred).
Essential Functions:
Payroll Processing and Tax Compliance
- Administer payroll for all employees, ensuring accuracy and timeliness.
- Prepare and file required payroll tax returns, including federal, state, and local obligations.
- Maintain compliance with all payroll regulations and reporting requirements.
- Update fringes and rates periodically.
Job Costing and Owner Invoicing
- Set up and maintain accurate project cost accounts in the accounting system for each project, including initial budgets, cost codes, and tracking for all relevant categories (labor, materials, subcontractor expenses).
- Review cost reports to ensure they are accurate and complete.
- Track and analyze job costs for ongoing projects, monitoring actual expenditures against project budgets and identifying cost variances.
- Collaborate with project managers to monitor and analyze job cost data.
- Conduct monthly project cost reviews with Project Managers and senior management, discussing cost performance, variances, and financial health.
- Prepare and process customer invoices.
- Prepare and submit monthly project billings, including Applications for Payment, progress billings, and supporting documentation for client review.
- Track accounts receivable for projects, following up on outstanding invoices and coordinating collections efforts with clients as needed.
Cash Posting
- Daily/weekly cash receipts and disbursement postings, reconciled to the general ledger.
Accounts Payable
- Process weekly check runs, ensuring all vendor payments are accurate and timely.
- Manage and post credit card invoices, ensuring proper allocation to projects and accounts.
Benefits:
- 401(k) matching
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off and paid holidays
- Health savings account
- Disability insurance
- Employee assistance program
- Life insurance
- Leadership Development Programs
- Employee Referral Bonus Program
What you’ll get in return!
- We are committed to a culture that’s open & honest, respectful, and inclusive with great opportunity for professional growth.
- Contribute to a future improving the lives of people and communities we serve.
- Collaborate in an open culture where sound values and dedicated people come together for greater results.
- Thrive in a people-driven woman-owned company with countless opportunities to learn and grow.
Who we are:
JEM Group is a woman-owned construction services firm located in Harrisburg, Pennsylvania. From the beginning, the driving force of our organization has been to improve the communities where we live and build.
Our portfolio of work includes projects of all sizes and levels of complexity – from the simple office fit-out to a complex urban renewal project.
Our diversity of experience across the markets we serve and our capabilities ensure that we can meet the needs of all of our clients.
We are committed to providing extraordinary service to every client by providing leadership, collaboration and creativity on each project.
Our employees are our biggest asset at JEM and we support this through action. We are highly collaborative and take great pride in our work.
Our dedication to delivering quality construction projects in our community through teamwork, leadership and accountability has earned us the reputation of a responsive firm that delivers results to clients.
If you are looking for a growing company that culture promotes openness, honesty and accountability while truly supporting work-life balance, then we encourage you to apply!
