What are the responsibilities and job description for the Corporate Administrative Assistant position at Jenkins Restorations?
Job Details
Job Location: Northern Virginia Headquarters - Chantilly, VA
Position Type: Full Time
Education Level: High School
Salary Range: Undisclosed
Job Category: Admin - Clerical
Description
OVERVIEW
Jenkins Restorations upholds a vision to be the restoration firm of choice in existing and future markets while upholding Biblical values. The Corporate Administrative Assistant reports to the Director of Corporate Operations with accountability for providing excellent service for those who have been victims of disaster and for restoring property and lives with a servant's heart. They should embody Jenkins Restorations' core values, including, Can-do Attitude, Excellent Execution, Do the Right Thing, Actions of a Servant, and Responsible Stewardship (C.E.D.A.R).
The Corporate Administrative Assistant is primarily responsible for director level support, office organization, meeting and event administration, report compilation, and managing office vendor relationships. Some duties will require this position to support the administrative needs of our nationwide branch offices. The ideal candidate has the ability to work across multiple priorities, maintain a high degree of confidentiality and exercise good judgment in a variety of situations. A successful candidate will also demonstrate strong communication, administration, and organizational skills, with the ability to work independently and meet scheduled deadlines. The person filling this role must be disciplined, proactive, intuitive, and detail oriented. The position is expected to work between 30-40 hours per week.
This is an in-office position at our Chantilly, VA headquarters.
Job Responsibilities
QUALIFICATIONS AND SKILLS
Language Skills
The Corporate Administrative Assistant must demonstrate the ability to write routine reports, correspondence, and the ability to speak effectively to customers and/or employees of organization in the English language.
Technical Skills
To perform this job successfully, the Corporate Administrative Assistant should have knowledge of industry related software be able to "touch type" and be familiar with software like Microsoft Office Suite (Excel, Word, Outlook, etc.); able to communicate via cell phone and appropriate apps.
REASONING ABILITY
The Corporate Administrative Assistant should possess the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. They should also have the ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands/fingers to handle or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The environment is a professional office setting. The noise level in the work environment is usually moderate
Supervisory Responsibilities
This position does not have supervisory responsibilities.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Location: Northern Virginia Headquarters - Chantilly, VA
Position Type: Full Time
Education Level: High School
Salary Range: Undisclosed
Job Category: Admin - Clerical
Description
OVERVIEW
Jenkins Restorations upholds a vision to be the restoration firm of choice in existing and future markets while upholding Biblical values. The Corporate Administrative Assistant reports to the Director of Corporate Operations with accountability for providing excellent service for those who have been victims of disaster and for restoring property and lives with a servant's heart. They should embody Jenkins Restorations' core values, including, Can-do Attitude, Excellent Execution, Do the Right Thing, Actions of a Servant, and Responsible Stewardship (C.E.D.A.R).
The Corporate Administrative Assistant is primarily responsible for director level support, office organization, meeting and event administration, report compilation, and managing office vendor relationships. Some duties will require this position to support the administrative needs of our nationwide branch offices. The ideal candidate has the ability to work across multiple priorities, maintain a high degree of confidentiality and exercise good judgment in a variety of situations. A successful candidate will also demonstrate strong communication, administration, and organizational skills, with the ability to work independently and meet scheduled deadlines. The person filling this role must be disciplined, proactive, intuitive, and detail oriented. The position is expected to work between 30-40 hours per week.
This is an in-office position at our Chantilly, VA headquarters.
Job Responsibilities
- Event coordination for all events and meetings including training sessions, annual Christmas party and food packing event, executive conferences and other in office or offsite meetings as needed. This includes but is not limited to planning events, meals and lodging arrangements for meeting attendees
- Update and maintain weekly reporting for directors including pulling reports, aggregating data, and updating dashboards
- Maintain organization of the corporate office and training room space including ordering supplies, managing office vendors, setting up meeting rooms, updating or replacing office furniture, and other office needs
- Assist with special projects as needed
- Manage incoming corporate office traffic including sorting and distributing incoming mail and packages, escorting guests, vendors, and new employees
- Manage vendor relationships, online users, and account details
- Order corporate personnel business cards
- Discretion to maintain highly confidential information
- All other duties as assigned
QUALIFICATIONS AND SKILLS
- Education: High school diploma
- Experience: Minimum two (2) years of related administrative experience supporting upper management in a corporate office environment.
Language Skills
The Corporate Administrative Assistant must demonstrate the ability to write routine reports, correspondence, and the ability to speak effectively to customers and/or employees of organization in the English language.
Technical Skills
To perform this job successfully, the Corporate Administrative Assistant should have knowledge of industry related software be able to "touch type" and be familiar with software like Microsoft Office Suite (Excel, Word, Outlook, etc.); able to communicate via cell phone and appropriate apps.
REASONING ABILITY
The Corporate Administrative Assistant should possess the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. They should also have the ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands/fingers to handle or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The environment is a professional office setting. The noise level in the work environment is usually moderate
Supervisory Responsibilities
This position does not have supervisory responsibilities.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
